Secretary

Secretary I

The Secretary I provides secretarial and general office support to the department and Franciscan Health. This position performs routine clerical and administrative functions, such as drafting correspondence, scheduling appointments, organizing, and maintaining paper and electronic files, or providing information to callers.

Who We Are

Franciscan Health is a leading healthcare organization dedicated to providing exceptional patient care and promoting health and wellness in our community. Our mission is to ensure that every patient receives the highest quality of care through innovation, compassion, and excellence. With 11 ministries and access points across Indiana, Franciscan Health is one of the largest Catholic health care systems in the Midwest. Franciscan Health takes pride in hiring coworkers who provide compassionate, comprehensive care for our patients and the communities we serve.

What You Can Expect

• Telephone Management: Answers multi-line telephones answering the callers' questions or directing the caller to the appropriate party; utilizes proper telephone etiquette and responds within the defined service standards.
• Filing: Files documents in accordance with established filing systems in a timely manner.
• Meeting Room Management: Maintains schedule for meeting rooms as directed. Arranges for equipment and/or food service requests as directed. Maintains adequate supplies in the meeting room.
• Meeting Management: Makes arrangements and schedules meetings, conference, conference calls, and appointments. Sends notices, agendas and other prepared materials to appropriate persons. Receives and documents all RSVPs.
• Special Event Monitoring: Monitors the status and progress of special events; keeps appropriate personnel apprised of the status of such events.
• Documentation/Correspondence Preparation: Prepares and modifies documents including correspondence, reports, drafts, memos and emails.
• Form Preparation: Prepares various forms in preparation for signature, such as check requisitions, purchase orders, food service requests, supply requests, subscriptions, and petty cash vouchers.
• Confidentiality: Respects the sensitive nature of correspondence and consistently maintains confidentiality.
• Information Tracking/Monitoring: Tracks specific information or trends related to various areas, as required, such as physician time logs and medical director fees.

Qualifications

• High School Diploma/GED Required
• 1 year Secretarial Experience Required
• 1 year Healthcare Experience Preferred

Travel is required: Never or Rarely

Equal Opportunity Employer

It is the policy of Franciscan Alliance to provide equal employment to its employees and qualified applicants for employment as otherwise required by an applicable local, state or Federal law. Franciscan Alliance reserves a Right of Conscience objection in the event local, state or Federal ordinances that violate its values and the free exercise of its religious rights. Franciscan Alliance is committed to equal employment opportunity.