Sign up to access all features of our service.
  • Job search
  • Favorites
  • Create a CV
    New
  • Salaries
  • Subscriptions

Administrative Aide

TradeJobsWorkForce

Answer phones and greet visitors

Schedule appointments and maintain calendars

Schedule and coordinate staff and other meetings

Collate and distribute mail

Prepare communications, such as memos, emails, invoices, reports and other correspondence

Write and edit documents from letters to reports and instructional documents

Create and maintain filing systems, both electronic and physical

Manage accounts and perform bookkeeping

TradeJobsWorkForce
Vacancy posted 2 days ago
Similar jobs that could be interesting for youBased on the Administrative Aide in San Jose, CA vacancy
  • $65k - $95k

     ...heart of Silicon Valley. ROHM Semiconductor is looking for a proactive, organized, and highly discreet Office Manager/Executive Administrative Assis tant to anchor our business operations and support our sales, engineering, executive and senior management team members.... 
    Suggested
    For contractors
    Work at office
    Work from home
    Flexible hours

    Rohm Semiconductor

    Santa Clara, CA
    2 days ago
  • $90k - $126k

     ...responsible for maintaining a professional, well‑organized environment and coordinating site logistics, vendor access, and general administrative support. The Office Manager serves as a key on‑site resource to ensure smooth execution of day‑to‑day activities during both... 
    Suggested
    For contractors
    Work at office

    Stealth Battery Startup

    San Jose, CA
    1 day ago
  • Job Description Job Description Looking for an experienced full time Dental Front Office candidate to work for a well established South San Jose practice. Must be self motivated and able to do multi-task Position requires the following: insurance verification/authorizations...
    Suggested
    Full time
    Work at office

    Grand Century Dental

    San Jose, CA
    18 days ago
  •  ...correspondence and approvals, acting as a proxy when authorized. What's Needed? Minimum of 4 years experience in an administrative support role, supporting senior leadership. Proficiency in Windows applications: Outlook, Word, Excel, PowerPoint. Excellent... 
    Suggested
    Weekly pay
    Temporary work
    Flexible hours

    Experis

    San Jose, CA
    1 day ago
  • $99.3k - $185.8k

     ...help to build a better working world. Join our Enterprise Support Services (ESS) team and you will be an integral part of our Administrative Services function that keeps our organization running strong.  You will use your interpersonal and communication skills (verbal... 
    Suggested
    Work experience placement
    Summer holiday
    Work at office
    Flexible hours

    EY

    San Jose, CA
    2 days ago
  • $20 - $25 per hour

     ...kierwright.com. EEO Office Assistant/Runner Kier & Wright is looking for an office assistant/runner. This role involves administrative duties as well as duties as a courier delivering items to clients and/or offices. Responsibilities Safely, lawfully, and... 
    Work at office
    Local area

    Kier & Wright

    Santa Clara, CA
    25 days ago
  •  ...Government Office Assistant This position provides important administrative support to the Associated Students' Government and Administration department. The incumbent is responsible for serving as the front desk receptionist and performing duties relative to the daily... 
    Work at office
    Local area
    Monday to Friday

    San José State University

    San Jose, CA
    2 days ago
  •  ...Role The Office Administrator supports the Bay Area sales team by ensuring smooth day-to-day office operations while also contributing to a positive and productive work environment. This role requires a diligent and highly organized professional capable of handling... 
    Work experience placement
    Work at office

    Sanhua International

    San Jose, CA
    3 days ago
  •  ...levels become more confident in math and develop a deeper understanding of the subject. RSM is looking to hire a part-time Office Administrator in our San Jose, CA location. The school operates from 3:30 pm to 8:30 pm on weekdays 9:00 am to 6:00 pm on weekends.... 
    Part time
    Work at office
    Weekend work
    Weekday work

    Russian School of Mathematics

    San Jose, CA
    3 days ago
  • $16 - $30 per hour

     ...clerks come from all different backgrounds including, data entry, telemarketing, customer service, sales, clerical, secretary, administrative assistant, warehouse, inventory, receptionist, call center, part-time, retail fields & more. Requirements Stable Internet connection... 
    Remote job
    Hourly pay
    Part time
    Work at office
    Work from home
    Flexible hours

    Jobconversion, LLC

    Sunnyvale, CA
    10 hours ago
  • $59.5k - $93.5k

     ...building management. Support the President of Software with calendar management, meeting scheduling, travel coordination, and light administrative tasks. Prepare agendas, materials, and meeting notes, handle sensitive information with discretion, and proactively resolve... 
    Work at office

    FICO

    San Jose, CA
    2 days ago
  • $22 - $25 per hour

     ...enrichment offerings to K-5 students. You will provide office, administrative, and logistical support to ensure our program can run in an...  ...volunteers Maintain inventories of office supplies, first aid supplies, and program materials Handle the student sign-in... 
    Hourly pay
    Part time
    Work at office
    Local area
    Monday to Friday

    Boys & Girls Clubs of the Peninsula

    Sunnyvale, CA
    3 days ago
  • $40 - $55 per hour

     ...professional growth and care for you at work, at home, or wherever you may go. Learn more about our benefits. Executive Administrative Assistant Location: Santa Clara About the Role We are looking for a sharp, proactive Executive Administrative... 
    Full time
    Relocation
    Shift work
    Day shift

    Applied Materials

    Santa Clara, CA
    6 days ago
  •  ...Sr. Administrative Executive Assistant Location: Cupertino, CA 95014 Job Type: 04 months of contract on W2 Offices at least 3 days a week & up to 5 days a week Job Summary This role will be providing cross-functional administrative support to leaders in engineering... 
    Contract work
    3 days per week

    Infotree Global Solutions

    Cupertino, CA
    10 hours ago
  •  ...processes, and supporting onboarding activities as needed. Beyond recruiting, you'll help manage a variety of operational and administrative functions, including payroll support, onboarding coordination, document management and filing, office management, supply and inventory... 
    Work at office

    Aven, Inc.

    Campbell, CA
    1 day ago
  •  ...exceptional, highly skilled Executive Assistant to provide advanced administrative, project, and analytical support to the Town Manager and Town...  ...and Council. Produces a variety of documents and visual aids, including letters, memos, presentations, reports, charts, and... 
    Hourly pay
    Contract work
    Work experience placement
    Work at office
    Local area
    Monday to Friday
    Flexible hours

    Town of Los Gatos

    Los Gatos, CA
    23 hours ago
  • Trio Heating and Air in San Jose is looking for an Installation Coordinator to schedule jobs, manage materials, and ensure top-notch communication with clients and installation teams. Our team thrives on performance and impact, contributing to environmental efforts and...
    Work at office

    Trio Heating and Air

    San Jose, CA
    4 days ago
  • $25 - $30 per hour

     ...clients. We're looking for an organized and reliable Office Assistant to support our attorneys and staff by performing a range of administrative tasks. In-person days and hours can be flexible during office hours to accommodate law school or other schedules, but all work... 
    Part time
    Work at office
    Flexible hours
    3 days per week

    Valla Morrison & Schachne Inc., P.C.

    Santa Clara, CA
    2 days ago
  •  ...Parental leave Profit sharing Vision insurance About the Role: We are seeking a friendly and organized receptionist/administrative assistant to join our team at Onda Corporation in Sunnyvale, CA. This role is perfect for someone who enjoys greeting visitors,... 
    Work at office

    Onda Corp

    Sunnyvale, CA
    10 hours ago
  •  ...As a Virtual Administrative Assistant, you will be responsible for providing remote administrative support, including: provide administrative support remotely. respond to emails and phone calls. schedule appointments and manage calendars. prepare reports and presentations... 
    Remote work

    TradeJobsWorkforce

    San Jose, CA
    5 days ago
  • $54k - $70k

    Description Join The Top HVAC Team in the Bay Area! You’re the best and you want to join a team that appreciates you, where you can create your own opportunities. Salary: $54,000 - $70,000 + Performance Bonuses Paid Holiday & Vacation Time Off Health Insurance Including...
    Work at office
    Immediate start
    Monday to Friday

    Trio Heating and Air

    San Jose, CA
    10 hours ago
  • Eligibility & Skills Bilingual English/Japanese; reading/writing ability highly preferred to communicate with headquarters in Japan Must be detail-oriented and strong with numbers Background in accounting preferred, but will consider training candidates with an interest...
    Temporary work
    Immediate start

    Interplace

    San Jose, CA
    4 days ago
  • $28 - $30 per hour

     ...plan ~ Paid holidays and sick days ~ Employee Referral Bonus ~ Student Tuition Discount About the Role The Office Administrator position plays an important part in our school community. You will have the opportunity to work collaboratively with the entire... 
    Work at office
    Local area

    Stratford School

    Sunnyvale, CA
    4 days ago
  • $40 - $45 per hour

     ...technology sector, is seeking an Executive Admin Assistant to join their team. As an Executive Admin Assistant, you will be part of the administrative support team, assisting various departments and supporting leadership. The ideal candidate will demonstrate professionalism,... 
    Weekly pay
    Temporary work
    Work at office
    Flexible hours

    Experis

    San Jose, CA
    10 hours ago
  •  ...judgment in interacting with a wide range of constituents at varying levels of an organization including staff at all levels, administration staff; customers. Keeps abreast with all organizational changes and business developments and maintains in depth understanding... 
    Work at office
    Flexible hours

    Infotree Global Solutions

    Santa Clara, CA
    3 days ago
  •  ...About the job Administrative Assistant / Remote Role We are actually seeking a hard-working and also detail-oriented individual to be the upcoming Administrative Aide to our Managing editor, for 16 full weeks. Our visually-driven journal is actually devoted to releasing... 
    Part time
    Freelance
    Internship
    Remote work
    3 days per week

    Workoo Technologies

    San Jose, CA
    4 days ago
  • Job Description Job Description Role Summary The Center Scheduler plays a vital role in ensuring smooth, timely, and coordinated patient care by managing both in-house and external medical appointments. Under the direction of the Program Manager, this position serves...
    Flexible hours

    TEEMA Group

    San Jose, CA
    a month ago
  • A remote work recruiting company is seeking a Data Entry Clerk to work from home part-time or full-time. The role offers flexibility as you connect with various companies hiring employees directly. Applicants need a computer and internet access, and must be able to work...
    Full time
    Part time
    Immediate start
    Remote work
    Work from home

    Jobconversion, LLC

    San Jose, CA
    1 day ago
  • $28 - $30 per hour

     ...Heritage Oak Private Education in Sunnyvale, California, is seeking an Office Administrator to support front office operations and foster relationships with students and families. This role is vital in maintaining a caring culture and ensuring student needs are met. The... 
    Work at office

    Heritage Oak Private Education

    Sunnyvale, CA
    1 day ago
  • $110k - $120k

     ...A10 Networks, Inc. is looking for an Executive Assistant in San Jose, California. The role provides administrative support to various executives and involves managing schedules, coordinating meetings, and preparing materials for executive functions. Ideal candidates will... 
    Work at office

    A10 Networks

    San Jose, CA
    4 days ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Administrative Aide. Be the first to apply!