Human Resources Administrative Assistant

Job Description

Job Description

Job Title: Human Resources Administrative Assistant

2-3 month contract role (could go longer )

Job Description

The Human Resources Administrative Assistant supports the HR team by accurately scanning, organizing, and maintaining employee records while ensuring strict confidentiality and compliance with internal policies. This role focuses on high-volume document processing, data entry, and administrative support, contributing to smooth HR operations, including onboarding, offboarding, and employment verifications.

Responsibilities

• Scan, upload, and organize employee documents into digital filing systems with a high degree of accuracy.
• Maintain and update confidential personnel files, ensuring compliance with internal policies and record retention standards.
• Audit personnel files for completeness and follow up on missing or outdated documentation.
• Assist with employment verification requests by gathering required information and preparing accurate, timely responses.
• Support onboarding and offboarding documentation processes as needed, ensuring all required forms and records are properly completed and filed.
• Retrieve files and documents for HR team members, audits, or internal requests in a timely and organized manner.
• Ensure all records are properly labeled, indexed, and stored to allow easy and efficient retrieval.
• Maintain confidentiality and handle sensitive employee information with discretion at all times.
• Perform general administrative duties such as data entry, copying, document preparation, and basic HR administrative support.
• Manage repetitive tasks efficiently while maintaining accuracy and meeting deadlines.

Essential Skills

• At least 1 year of administrative or clerical experience, preferably in a human resources environment.
• Strong attention to detail and excellent organizational skills.
• Experience handling high volumes of documents, including scanning, filing, and indexing.
• Proficiency in Microsoft Office, particularly Excel and Outlook.
• Ability to manage sensitive and confidential information with discretion.
• Strong time management skills and the ability to prioritize repetitive tasks effectively.
• Human resources support experience, including HR administration and employment verifications.
• Accurate data entry skills and comfort with digital filing systems.

Additional Skills & Qualifications

• 6+ months of human resources experience is preferred.
• Experience providing administrative support in an HR setting.
• Familiarity with HR documentation processes such as onboarding, offboarding, and personnel file maintenance.
• Demonstrated ability to work efficiently with scanning and filing technologies.
• Strong communication skills to interact professionally with internal stakeholders requesting documents or verifications.

This is a Contract position based out of Commerce, CA.

The pay range for this position is $25.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Commerce,CA.

This position is anticipated to close on Jul 10, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.