Project Coordinator

Job Description

Job Description

Robert Half is looking for a Project Coordinator to support operations by keeping projects organized, documented, and moving efficiently from kickoff through closeout at our client in South Jersey. This Project Coordinator position plays a central role in coordinating schedules, maintaining project records, and assisting project teams with the administrative details that keep field and vendor activity on track. The ideal candidate brings strong organizational skills, construction-related coordination experience, and comfort working with project software and financial documentation.

Responsibilities:

• Coordinate support services for projects, including scheduling vendors, equipment, and site services as needed.
• Maintain organized project files, documentation, and databases to ensure accurate and up-to-date records.
• Collect and distribute project updates, reports, safety documentation, inspection records, and meeting notes.
• Assist with permit processing, tracking, and closeout documentation.
• Prepare project correspondence, submittals, and job startup materials for project teams.
• Schedule and coordinate required inspections with manufacturers and regulatory agencies.
• Track punch list items and support project closeout activities.
• Identify opportunities to improve processes and support operational efficiency.
• Collaborate with project managers, field teams, and internal departments to ensure smooth project execution.

The ideal Project Coordinator candidate should have a Bachelor's degree or equivalent combination of education.

Other requirements for the Project Coordinator position include and are not limited to:

• 3+ years of experience in project coordination
• Exposure to either Construction or Manufacturing industries
• Ability to schedule outside resources 
• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail
• Comfortable using Microsoft Office and CRM systems
• Excellent attention to detail with strong organizational and analytical skills.
• Strong verbal and written communication skills.

Interested candidates should reach out to Leslie Vogel at View phone number on us.fitly.work and reference JO#03720-0013494248