Administrative Associate
Vanguard
Administrative Associate
Apply (
locations
Malvern, PA
Scottsdale, AZ
time type
Full time
posted on
Posted 5 Days Ago
job requisition id
178538
Support the mission. Empower the team. Grow your career.
At Vanguard, we’re on a mission—to stand for all investors, to treat them fairly, and to give them the best chance for investment success. And behind every successful team is someone who keeps the engine running: organized, proactive, and committed to excellence.
If you thrive in a collaborative environment, enjoy bringing clarity to fast‑moving work, and take pride in supporting others, this role is your opportunity to make an impact from day one.
As an Administrative Associate, you’re not just managing schedules—you’re creating the conditions for our leaders and teams to do their best work. Your support strengthens alignment, builds connection, and helps deliver exceptional results across the business.
What You’ll Do
Calendar & Scheduling
Manage calendars, coordinate meetings, align logistics, and make sure leaders have what they need to show up prepared.
Meeting Support
Organize agendas, assemble materials, take simple notes, and ensure follow‑ups are tracked and closed.
Team Coordination
Support team routines, events, onboarding, and communication flow across the group.
Document & Communication Support
Create and update basic documents, slides, and communications.
Manage distribution lists and ensure information moves clearly and timely.
Administrative Operations
Support travel bookings, expense reports, purchase requests, and general administrative tasks that maintain smooth operations.
Organizational Stewardship
Maintain shared files, team sites, reference materials, and act as a trusted point of continuity across the department.
What You Bring
Strong organizational skills and exceptional attention to detail
Clear, professional written and verbal communication
Ability to prioritize in a fast‑moving environment
Proficiency in Microsoft Office and collaboration tools (Outlook, Teams, SharePoint)
Good judgment, confidentiality, and a proactive, team‑oriented approach
Why Vanguard
You’ll get to partner closely with leaders, build relationships across the business, and gain a holistic view of how teams work together to fulfill our mission. Internal descriptions note this role as a high‑visibility, high‑impact opportunity with exceptional networking potential and exposure to senior leadership.
You’ll be joining a team that values:
Purpose-driven work
Collaboration and trust
Continuous learning and development
A balanced, supportive work environment
Special Factors
Sponsorship
Vanguard is not offering visa sponsorship for this position.
About Vanguard
At Vanguard, we don't just have a mission—we're on a mission.
To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.
How We Work
Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.
Similar Jobs (2)
Administrative Associate
locations
Malvern, PA
time type
Full time
posted on
Posted 19 Days Ago
Administrative Associate
locations
Malvern, PA
time type
Full time
posted on
Posted 12 Days Ago
About Us
Vanguard, one of the world's leading investment management companies, serves individual investors, institutions, employer-sponsored retirement plans, and financial professionals. We have a diverse and talented crew with a culture that promotes teamwork, along with an unwavering focus on serving our clients' best interests.
This website uses "cookies" to distinguish you from other users. A cookie is a small file of letters and numbers placed on your computer or device. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site and services. The cookies are stored locally on your computer or mobile device. To accept cookies you can continue browsing as normal. Or you can go to ourPrivacy Policy ( to read more information and learn how to change your preferences.
Read More
- ...Administrative Associate We are seeking a highly organized, proactive Administrative Associate to support a senior leader within GIFS. This role is responsible for complex calendar management, meeting coordination, and operational support, ensuring this leader can...SuggestedWork at office
- ...Office / HR Administrator J.W. Pepper has been around since 1876 and supplies sheet music for schools, churches, orchestras and more. We are looking for an Office / HR Administrator to join our team in Exton, PA! This role is a great match for someone who thrives...SuggestedWork at officeLocal areaFlexible hours
The O'Connor Group
Exton, PA4 days ago $20 - $23 per hour
...Who is Heartland Dental? Heartland Dental is the nation's largest dental support organization, providing non-clinical administrative support services to more than 3,000 supported doctors across 39 states and the District of Columbia in over 1,800 dental offices...SuggestedDaily paidFull timeWork at officeLocal areaBartram Family Dental Care
Exton, PA1 day ago- ...Administrative Assistant In a business focused on numbers, we know that it is our people who make up the true value of GMS Surgent, a tax practice within Hightower Advisors, a financial services company. We take pride in recruiting individuals who demonstrate note-...SuggestedPermanent employmentSummer workWork at officeLocal areaFlexible hours
HighTower Advisors
Devon, PA11 hours ago - ...Job Overview Sovereign Insurance Group is seeking a full-time Administrative Assistant to support our team and collaborate with various departments to provide the highest level of customer service. As an Administrative Assistant, you will be responsible for company...SuggestedHourly payFull timeTemporary workCasual workFlexible hours
Sovereign Insurance Group
Berwyn, PA1 day ago - ...project status updates. • Make deliveries as needed. Skills & Requirements • Qualified candidates will have previous administrative support experience in a busy office setting. • Proficiency in MS Office Suite 2010, including Word, Excel and PowerPoint...
Colliers Engineering & Design
Exton, PA11 hours ago - ...care in the communities we serve, regardless of a patient's ability to pay for health care. Hours: Full-Time, 40 hours/week The Administrative Assistant performs administrative duties, facilitates communication among the organization, the Network, and the community. JOB...Full time
St. Luke's Health Network, Inc.
Exton, PA11 hours ago $24 - $25 per hour
...inspired team members empowered to do more good. Role Overview: We are seeking a detail-oriented and organized Accounting and Administrative Assistant to join our team. The ideal candidate will have a reasonable background/knowledge of accounting principles with...Hourly payPermanent employmentTemporary workWork at officeImmediate startRemote workMonday to FridayShift workDay shiftMetergy Solutions
Exton, PA11 hours ago- ...Administrative Assistant We encourage fun, on and off the clock. Be the "face" of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families. In this support role you will ensure the timely...Work at office
- ...Executive Assistant Provide administrative support to executive and/or senior level management. Responsible for company executive(s)... ...practices in all activities. Qualifications: Education: Associate's degree in business or related major preferred; or...Work experience placementWork at officeFlexible hours
HomeServices of America Inc
Devon, PA3 days ago - ...sustainability efforts. Job Summary: Develops high-level partnership with Chief Financial Officer providing comprehensive executive administrative support as well as support for their direct reports as needed. Conserves executive's time with meeting management, calendar...Work experience placementWork at officeRelocation3 days per week
West Pharmaceutical Services
Exton, PA2 days ago - ...Strategies is seeking a detail-oriented and dependable Office Administrator to provide full-spectrum administrative support to our team.... ...Familiarity with expense reporting or office management software Associate’s degree or administrative support certification preferred...Work at office
$65k - $80k
...Office Manager administers, directs, and oversees all departments associated with patient care throughout the office. Facilitates the... ...as a member of the management team. Resolves problems in administrative areas and ensuring compliance with regulations and standards....Full timeTemporary workWork at officeMonday to FridayShift workDay shiftRothman Orthopaedics
Malvern, PA1 day ago$17 - $19.1 per hour
...Pennsylvania. Join our People Operations Team to provide vital administrative support, manage onboarding, and help maintain compliance.... ...role in our mission to positively impact lives. A minimum of an Associate's degree and prior administrative experience is required....Hourly pay- ...Administrative Assistant/h2pAdmin Assistant for Sr. Director of Human Resources Supports general business operations by providing various administrative support activities as a generalist or in a combination of disciplines in the administrative services function. Has developed...Work experience placementWork at office
- ...Administrative Assistant We are seeking an agile, proactive, and highly organized Administrative Assistant for a 6-month contract opportunity (with potential for extension or conversion) located at our Majestic Building in Malvern, PA. In this role, you will directly...Contract work
- A recruitment company based in Exton, PA, is seeking a part-time Executive Assistant to provide comprehensive support to the CEO. This role requires over 7 years of experience as an Executive Assistant, excellent discretion, and strong communication skills. Responsibilities...Permanent employmentPart timeWork at office
- HomeServices of America is seeking an experienced Executive Assistant to provide comprehensive administrative support to senior management. Responsibilities include managing calendars, preparing documentation, and organizing travel arrangements. The ideal candidate will...
- ...interfacing, daily, with a diverse collection of internal and external stakeholders. Scope of Responsibility Provide timely administrative assistance to senior Leadership Draft and prepare correspondence for internal announcements, board meetings, and organizations...Permanent employmentPart timeWork at officeLocal area
- BNY Mellon is seeking a Specialist, Executive Assistant II to join the Managed Account Solutions platform in Berwyn, PA. This role involves providing high-level support to senior executives, managing complex calendars, and coordinating logistics for meetings and travel ...
$80k
Earn up to $80,000 a year with hourly pay, commission, and bonuses, plus clear career growth for those ready to level up. The Edge Fitness Clubs is growing and we are looking for our next rockstar Membership Advisor. As a Membership Advisor you'll turn conversations...Hourly payFull timeLocal areaThe Edge Fitness Clubs
Devon, PA2 days ago- Scheduler We are looking for a skilled and motivated Scheduler to join our construction management team. The Scheduler will be responsible for developing, maintaining, and managing project schedules throughout all stages of construction, from preconstruction through...Work experience placementFor subcontractor
IMC Construction
Malvern, PA11 hours ago - ...PA Job Purpose The Executive Assistant will provide support to the CMO, as well as backup support to the CEO with diverse administrative duties and create a positive first impression of Ocugen. This position will report to the Senior Executive Business Manager....Local areaMonday to FridayWeekend workAfternoon shift
$55k - $60k
...and supporting business growth through account management and administrative tasks. Salary & Compensation Annual salary: $55,000 - $60,00... ...Paid Time Off Holiday Time Off (varies by site/state) Associate Shopping Program Health and Wellness Programs Discount Marketplace...Work at officeLocal areaFlexible hours$20.05 - $35 per hour
Job Responsibilities Develops and maintains creative store layout and product merchandising. Works with Team Leader to achieve sales, purchasing, and labor targets. Assists Team Leader in analysis of sales, reports and labor. Demonstrates advanced product knowledge ...Hourly payFull timePart timeSeasonal workWork at officeFlexible hoursNight shift$16 - $19 per hour
...Senior Sales Associate The Aubuchon Company is a 4th generation family company with 100+ retail locations that believes we don't need to choose between being a "mom and pop" and a modern-day competitor. Our success is a direct reflection of the diverse, fun and ambitious...Hourly payFull timeTemporary workWork experience placementShift workWeekend work- FOX & ROACH/TRIDENT LIMITED PARTNERSHIP is seeking an Executive Assistant in Devon, PA to provide comprehensive administrative support to senior management. Responsibilities include managing executive calendars, coordinating meetings, and handling communications and travel...
- ...platform. This role is located in Berwyn, PA. In this role, you'll make an impact in the following ways: Provide high-level administrative support to one or more senior executives and, as needed, a broader team. Manage complex calendars, travel, meetings, and related...Work experience placementWork at officeShift work
- A construction and engineering firm is seeking a detail-oriented Office Administrator to provide comprehensive administrative support. This role involves managing day-to-day office operations, organizing documentation, and ensuring a professional work environment. Ideal...Work at office
- A prominent healthcare provider is seeking a dedicated Scheduler for their Exton, PA office. This full-time position involves coordinating scheduling for home health services and ensuring the needs of patients are met with excellence. Candidates should have a High School...Full timeWork at office
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Administrative Associate. Be the first to apply!
- confidential administrative support Malvern, PA
- administrative office technology Malvern, PA
- administrative assistant registrar
- shipping administrative assistant
- operations assistant manager
- pm administrative assistant
- clinical operations assistant
- data entry/admin assistant
- junior administrative assistant
- japanese bilingual administrative assistant