Administrative Assistant

Administrative AssistantLocation: Provo, UTOnsite Flexibility: OnsiteContract DetailsPosition Type: ContractContract Duration: 12 monthsPay Rate: $25.00–$29.00 / Hour (USD)Shift / Schedule: Monday – Friday, 8:00 AM – 5:00 PMWork Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.Job SummaryWe are looking for a friendly, organized, and reliable Workplace Experience (WX) & Front Desk Receptionist to be the welcoming face of our Seattle office. In this role, you will be the first point of contact for visitors, clients, candidates, and staff, while supporting the smooth day-to-day operations and administrative needs of our workplace. The ideal candidate takes pride in maintaining high office standards, demonstrates strong initiative, and is passionate about delivering an exceptional employee experience.Key ResponsibilitiesWelcome employees, candidates, clients, partners, and other guests as a positive first point of contact to our officeMaintain awareness of site events, executive leadership, schedule, and external visitorsAssist with vendor screeningAssist with real estate and WX initiatives and projectsProcess all deliveries to and from the officeManage office supply inventory and stocking supplies; placing orders and maintaining an organized backstock throughout the entire officePerform floor checks in common areas once a dayProvide support to real estate, facilities, and WX onsite team as neededAssist with coordination and support for all site eventsAssist with parking management, passes, and validationMonitor and respond to incoming front desk emails in a timely and professional mannerPerform a variety of general administrative tasks including scheduling, data entry, filing, and general correspondenceTroubleshoot and utilize technology including badging, Envoy, Zoom, Coda, and ticketing systemMaintain knowledge of local restaurants, venues, and social hubs; assist in booking executive conference rooms, transportation, meals, and outings as neededSupport other sites with day-to-day needs where no Workplace Experience on-site presence existsOwn day-to-day reception cleanliness — take pride in maintaining a high standard in the environment, particularly at the front desk receptionConsistently think of ways to improve the office environment — Employee Experience is paramountOversee badging and the guest check-in / check-out processCheck spaces for items needing attention; generate tickets to appropriate departmentsRequired SkillsAbility to manage multiple projects at one timeAbility to lead projects with little supervisionVery detail-oriented and extremely organizedMust be flexible and able to quickly react to last-minute changesExcellent interpersonal skillsDemonstrate exceptional communication skills, with the ability to confidently engage with customers and collaborate effectively with employees at all levels within the organizationDependable with a strong record of consistent and punctual attendanceExhibit a strong sense of urgency and attentiveness to ensure timely responses and resolutions to inquiries, fostering a positive and efficient workplace environmentMust demonstrate a strong commitment to fulfilling the entire contract duration of the roleExperience with admin tasks, work order systems, and access control systemsCustomer service skillsEducation RequirementsBachelor's degree preferredRequired Experience1–2 years' experience in a similar role (source requirement); 2–3 years ideally in customer service, receptionist, and administrative rolesWork Environment / Physical RequirementsFully onsite in Provo, UT — 5 days a week in officeHours: Monday – Friday, 8:00 AM – 5:00 PM (approximately 40 hours/week)No overtime is anticipatedImportant NotesThis is a true receptionist role focused on front desk duties and handling incoming visitors; no incoming calls are expectedASAP start; September is the latestInterview process: Round 1 — Virtual Zoom with hiring manager; Round 2 — Team panel onsite interview (2–4 people)Extension is possible; conversion to permanent employment is possible with good performanceBenefitsMedical, Vision, and Dental Insurance Plans401k Retirement FundAbout GTTGTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking, financial services, technology, life sciences, biotech, utilities, and retail sectors throughout the U.S. and Canada.Job Number: 26-10610Industry: Administrative & Support