HR/Office Coordinator

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WHO WE ARE

Vestar is a nationally recognized leader in the acquisition, management, leasing and development of retail real estate with a significant market share in the Western US. Vestar has over 30 million square feet currently under operation and management and has been acknowledged by both institutional and private-client investors as an industry leader. Since its inception in 1989, Vestar has become synonymous with integrity and responsibility. As one of the leading privately held real estate companies in the western United States, Vestar acquires, develops and manages retail and entertainment destinations of varying size and scale that serve as destinations and community focal points.

JOB SUMMARY

We’re looking for an exceptional HR/Office Coordinator to assist our VP of HR at our corporate headquarters in the beautiful Biltmore area here in Phoenix. This is an hourly, full‑time, onsite position that serves as the front desk point of contact for the office and is responsible for greeting guests, managing incoming office traffic, and supporting administrative, payroll, reporting, and office coordination functions. A Typical day as HR Coordinator includes Assisting with new employee hiring processes Answering employee requests and questions Reconciling benefits statements Maintaining electronic employee files to ensure compliance Conducting audits of payroll, benefits, and other HR programs and recommending corrective actions Assisting with performance review and termination processes Serving as the first point of contact at the front desk for employees, guests, vendors, and visitors Handling various office administration duties, like supply ordering and outgoing Fedex shipments Managing incoming office traffic, deliveries, mail, and general office communications Answering and routing incoming calls and responding to general office inquiries Maintaining a polished, organized, and professional front desk/reception area Special projects as needed

ESSENTIAL COMPETENCIES

Honesty, integrity, and punctuality Strong customer service and guest‑facing skills Professional presence and ability to represent the company at the front desk Ability to manage interruptions and shifting priorities in a busy office environment Friendly, welcoming demeanor with excellent judgment and discretion Accurate work product with attention to detail Analytical thinking and problem‑solving skills Excellent verbal and written communication skills Solutions‑oriented focus with desire to improve processes and procedures Comfortable working independently with minimal supervision

REQUIRED EDUCATION AND EXPERIENCE

Bachelor’s Degree in Human Resources OR 3 years of experience working in an HR support role Experience with ADP Workforce Now preferred Working knowledge of employment laws and regulations preferred Administrative and clerical experience Experience in a corporate office environment preferred Proficient in Microsoft Office Vestar is an equal opportunity employer. We celebrate diversity in our workplace and we hire the most qualified candidates without regard for age, ethnicity, gender, gender identity or expression, language differences, nationality or national origin, family or marital status, physical, mental, and developmental abilities (or the perception of a disability), genetic information, race, religion or belief, sexual orientation, skin color, social or economic class, education, work and behavioral styles, political affiliation, military service, caste, or any other characteristic protected by law. Eligibility: Applicants must have valid work authorization that does not and will not in the future require sponsorship of a visa for employment authorization in the US by Vestar. #J-18808-Ljbffr Vestar Properties Inc