Part-Time Administrative Assistant I / II

Job Title Location Ambler, Alaska Program Community Health Aide Program Position Status Part Time Salary and Benefits Salary Cap: Range 12/Step 24 Housing Priority: None Exempt Status: Non-Exempt Covered: Yes Position Summary Performs administrative services for the daily operations including typing, filing and arranging travel. Communicates, assists, and refers as necessary to ensure quality health care to patients is being provided. Maintains village clinic routine. Assists with administrative requests from MHC, City Offices and/or IRAs, maintains office supplies. Participates in interdisciplinary work teams. As initial contact, uses positive attitude to represent the village clinic. Complies with state and regulatory agency requirements. Maintains strict confidentiality in regards to patient information received. Reports directly to Clinic Supervisor. Principal Duties and Responsibilities Practices excellent customer service at the front desk greeting patients, answering phone calls, taking messages, and delivering them to CHA/P’s. Files all correspondence, reports, forms and patient charts in an accurate location and in an orderly fashion within established timeframes. Enters data from the patient registration form to maintain current patient information, ensuring all consent forms are signed and in place prior to visit. Enters appointments into CHA/P schedules in villages and notifies patients for appointments. Pulls all charts as requested by CHA/Ps or appropriate personnel. Maintains clinic records and establishes/updates filing systems to ensure the expeditious retrieval of information. Notifies and arranges patient travel for Specialist Clinic, Outpatient, Women’s Health and Dental appointments. Assists clients with correspondence and enrollment applications for Women, Infant & Children and Medicaid services. Arranges Medicaid travel for patients/clients seeking health care services outside their community according to Maniilaq travel policies and procedures. Contacts VCC prior to authorizations in Anchorage for patients that are Medicaid eligible. Verifies eligibility through appropriate channels. Completes travel authorizations ensuring that airlines receive the appropriate copy. At times, works beyond normal business hours to arrange travel for emergency patients needing higher levels of care. Announces and posts health clinic job vacancies every week through posting in public places, VHF announcements, social media, and word of mouth. Maintains on‑call calendar and keeps track of staffing, visiting providers, and other health services provided at the clinic. Performs other job‑related duties as assigned by Clinic Supervisor. Job Qualifications Minimum Requirements High School diploma or GED (within the past six months). One year of clerical work experience. Experience with computers and Electronic Health Records. Experience with travel requisitions. Ability to type well enough to carry out essential job duties. Experience in creating and maintaining filing systems and data entry. Ability to deal with people in a friendly manner both in person and on the telephone. Medical terminology or health‑related background desirable. Other Job Information (if applicable) Disclaimer The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be considered an exhaustive list of all responsibilities, duties and skills required of personnel in this job, and the employer reserves the right to revise or change this description. This description does not constitute a written or implied contract of employment. To the extent necessary to meet the physical demands, reasonable accommodations may be made to enable individuals with disabilities to meet these conditions. #J-18808-Ljbffr Graceworks Lutheran Services