EXECUTIVE ASSISTANT - COO

Location 611 12th Avenue South, Seattle, WA, 98104, United States Compensation Base Pay $33.62 - $42.03 / Hour Employment Type Full‑time, Non‑Exempt Reports To Chief Operations Officer (COO) Position Summary The Executive Assistant is responsible for providing high‑level administration support to the Chief Operations Officer (COO). They will actively manage the COO’s schedules, handle internal and external executive‑level communications, coordinate special projects, serve as a liaison to the Board of Directors, and develop and implement standardized administrative procedures, to support other Administrative Assistants in all divisions for the Seattle Indian Health Board (SIHB). Job Responsibilities Assist with the COO’s administrative functions. Act as the model for excellent service standards. Represent SIHB with the highest level of professionalism. Demonstrate a commitment to SIHB’s mission. Prepare routine and advanced correspondence including letters, memoranda, and reports. Manage the COO’s calendar and all changes. Prepare for and attend meetings and events, take notes and transcribe minutes to ensure consistent communication with relevant stakeholders. Coordinate site visits with government and community entities. Assist in preparation for all agency accreditation, licensing and funding agency reviews as requested. Maintain agency licenses and track renewal dates for appropriate departments; coordinate and schedule travel and reimbursements for the COO and Government Affairs Officer. Welcome guests by greeting them, in person or on the telephone, and respond to or direct inquiries. Provide a bridge for smooth communication between the COO’s office and internal departments, demonstrating leadership to maintain credibility, trust, and support with senior management staff. Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with competing deadline pressures. Respond to all incoming emails addressed to the agency email by either responding to inquiries or redirecting to the appropriate party/department; serve as the lead for the Leadership Support Team, coordinating all Administrative Support initiatives agency‑wide. Work closely with Administrative Assistants throughout the agency to build support to Division Heads/Leadership Team and their staff; actively lead and participate in continuous improvement activities of the administrative department and the organization. Actively participate in internal quality improvement teams and work with members proactively to drive quality improvement initiatives in accordance with the mission and strategic goals of the organization, federal and state laws and regulations, and accreditation standards, when assigned. Work well under pressure, meet multiple and often competing deadlines; demonstrate cooperative behavior with supervisors, subordinates, colleagues, clients and the community. Other duties as assigned by the Chief Operations Officer. Required Qualifications High School diploma or equivalent; Five years of job‑related work experience in high‑level administrative support or other related areas. Work efficiently and effectively in a fast‑paced environment, handling multiple tasks simultaneously and autonomously. Demonstrate executive presence, maturity, sound judgment, and the ability to maintain a high degree of confidentiality. Demonstrated ability to provide a high level of service and communicate with internal and external customers while demonstrating cultural sensitivity. Ability to utilize SIHB computer programs and Microsoft products effectively and comfortably. Work Environment Office hours are 8:00 a.m. – 5:00 p.m., Monday through Friday, with occasional extra hours for events or to meet deadlines. #J-18808-Ljbffr Kids for the Future