Admin/Bookkeeper
Express Employment Professionals Defunct
Job Full Description JOB DESCRIPTION
POSITION TITLE: Administrative Assistant - Bookkeeper (HVAC Company)
PURPOSE:
Provide administrative and bookkeeping support to ensure smooth daily operations in a busy air conditioning service company.
KEY RESPONSIBILITIES:
EDUCATION / EXPERIENCE:
High school diploma or equivalent required. Associate degree preferred. Minimum of two years of general office or administrative experience-HVAC or trade industry experience a plus. Miami-Dade (North), FL
3171
14160 Palmetto Frontage Road
Suite 180
Miami Lakes, FL 33016
POSITION TITLE: Administrative Assistant - Bookkeeper (HVAC Company)
PURPOSE:
Provide administrative and bookkeeping support to ensure smooth daily operations in a busy air conditioning service company.
KEY RESPONSIBILITIES:
- Provide front desk and reception coverage, including welcoming visitors, receiving packages, answering phones, routing messages, ordering office supplies, and filing.
- Assist HVAC technicians by assigning job numbers and generating purchase order numbers.
- Prepare and track HVAC work authorizations and service requests.
- Prepare and post job-related bank deposits.
- Verify, code, and process all accounts payable invoices related to HVAC services and inventory.
- Generate and submit accurate customer invoices for HVAC installations, maintenance, and repair work.
- Perform monthly bank reconciliations.
- Prepare and submit monthly sales tax returns and other required reports for HVAC-related revenue.
- Process weekly payroll for technicians and office staff.
- Adhere to all company policies and procedures, especially those related to confidentiality, privacy, and safety.
- Maintain professionalism and confidentiality in all business matters.
- Experience with customer service and multi-tasking in a fast-paced office setting, ideally in the HVAC or construction industry.
- Strong attention to detail and excellent administrative skills.
- Exceptional verbal and written communication skills.
- Ability to work independently, take initiative, and meet deadlines in a dynamic HVAC environment.
- Proficiency in Microsoft Office (Excel, Word, Outlook), QuickBooks, and general office technology.
- Bilingual (Spanish/English) preferred for customer communication.
EDUCATION / EXPERIENCE:
High school diploma or equivalent required. Associate degree preferred. Minimum of two years of general office or administrative experience-HVAC or trade industry experience a plus. Miami-Dade (North), FL
3171
14160 Palmetto Frontage Road
Suite 180
Miami Lakes, FL 33016
Vacancy posted 1 day ago
Similar jobs that could be interesting for youBased on the Admin/Bookkeeper in Miami, FL vacancy
- Fontainebleau Miami Beach is seeking a Housekeeping Administrative Assistant to manage payroll expenses, absenteeism, and high-volume administrative tasks. The ideal candidate will have a high school diploma (college degree preferred), strong problem-solving skills, and...SuggestedWork at office
$21 - $25 per hour
...Job Description Position: Bookkeeper/Accounting Assistant Employment Type: Full Time Industry: Manufacturing Location : Miami Gardens, FL Schedule: Monday to Friday, 8:30 AM to 5 PM Pay Rate: $21 - $25 per hour Job Description...SuggestedHourly payFull timeTemporary workWork at officeMonday to FridayFuture Force Personnel
Miami Gardens, FL2 days ago- Del Sol Roofing Enterprise, Inc. in Miami, FL is seeking a full-time Construction Bookkeeper/Office Assistant to join their team. The role involves managing accounts payable and receivable, processing bills and receipts, and providing administrative support. Candidates...SuggestedFull timeWork at office
- Senior Helpers in Miami seeks an Office Manager to lead the office team, coordinating activities and managing billing and payroll. You will maintain records, assist with recruitment, and ensure effective communication. A great opportunity to work in a trusted company recognized...SuggestedWork at office
$18 per hour
...Job Description Job Description Job Description Bookkeeper/Administrative Assistant compensation: $18 per hour employment type: Part Time Medical company is seeking a Bookkeeper / Account Receivable assistant to become a part of our dynamic team. Come...SuggestedHourly payPart timeADP - RNOOID0025642147
Miami, FL4 days ago- Davidson Hospitality Group - - Responsibilities: Assist with accounts payable and accounts receivable processes; Conduct data entry and maintain accurate financial records; Prepare and reconcile financial statements and reports; Assist with payroll processing and expense...
Davidson Hospitality Group
Miami Beach, FL11 hours ago - Royal Palm South Beach Miami Be part of the opening chapter of the newly reimagined Royal Palm South Beach Miami, re-opening in 2026 following a transformative $110 million renovation. This iconic beachfront destination is poised to reclaim its place as one of South...Flexible hours
Margaritaville Hollywood Beach Resort
Miami Beach, FL11 hours ago - Automotive Costing Clerk Murgado Automotive Group, one of the best automotive groups in the country, strongly believes that our team is what makes our dealerships best in class. When you join our team, you become more than an employee; you become part of a friendly,...Temporary workWork at officeFlexible hours
Murgado Automotive Group
Miami, FL11 hours ago - Join Toyota Of North Miami Toyota of North Miami has been recognized as a professional leader in automotive sales and service in South Florida. If you're looking for an opportunity to join the automotive industry as a valued team member, your search is complete. We ...
Toyota Of North Miami
Miami, FL1 day ago - Pairsoft is seeking an Accounting Assistant in Miami, Florida, to support the Finance and Accounting Team with billing, invoicing, and client management. Key responsibilities include processing payments, preparing sales invoices, and reconciling accounts. The ideal candidate...Remote job
- A financial services company in Miami seeks an Accounts Receivable Specialist to manage the complete billing cycle and customer payments. The ideal candidate should have an Associate's Degree and relevant experience in billing and invoicing. Strong communication skills ...Full timeWork at officeMonday to Friday
- ...Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities Job Summary We are seeking a talented Bookkeeper to join our team. In this role, you will work closely with the Accounting department to maintain accurate financial records and...
WT Miami LLC
Miami Beach, FL19 hours ago $21 per hour
...Bookkeeper Midtown Miami - Miami, FL 33127 Overview Salary Range $21.00 Hourly Position Type Full Time Travel Percentage None Category Accounting Description Universal Parking is looking to hire a Bookkeeper to manage financial operations and provide exceptional...Hourly payFull timeWork at officeUniversal Parking
Miami, FL4 days ago- ...Job Description Job Description Del Sol Roofing is looking for a reliable, organized, and detail-oriented Construction Bookkeeper / Office Assistant to join our growing team. Requirements: • Bilingual English/Spanish • QuickBooks experience required • Strong...Full timeFor contractorsWork at office
Del Sol Roofing Enterprise, In
Miami, FL19 hours ago $50k - $60k
...Bilingual Bookkeeper We are seeking a highly organized and detail-oriented Bilingual Bookkeeper to join our team in Miami, FL. The ideal candidate will be proficient in both English and Spanish and will have a solid understanding of bookkeeping principles and practices...Full timeWork at officeMonday to FridayPhoenix Pro Connect, LLC
Miami, FL2 days ago- ...A well-established manufacturing organization in the emergency preparedness sector is seeking a Senior Full-Charge Bookkeeper to oversee and manage all day-to-day accounting functions. This is a highly visible, hands-on role serving as the primary internal accounting...Local area
Ascendo
Hialeah, FL11 hours ago - Namely is seeking a detail-oriented Accounts Payable / Accounts Receivable Specialist in Miami Beach, Florida. The ideal candidate will have a minimum of 2 years of experience in AP/AR, particularly in the general contracting or construction industry. Your role will involve...
- ...Full Charge Bookkeeper Opportunity Our client specializes in the direct sourcing, importation, and distribution of goods to the Cruise Line Industry including all ports within the United States and around the world, seeking Full Charge Bookkeeper with the ability of...Local area
Suncap Technology
Miami, FL11 hours ago - ...Full Charge Bookkeeper The Salvation Army, an internationally recognized non-profit, faith-based organization, has a job opening for Full Charge Bookkeeper. We offer competitive benefits including Health, Dental, Vision, and Hearing Insurance plans; Group Life Insurance...Work at officeLocal area
Salvation Army
Miami, FL2 days ago $60k - $65k
????Bookkeeper / Office Operations Coordinator ????NW Miami, FL | Onsite MondayFriday, 9AM5PM ????$60K$65K Base Salary + Benefits A growing privately owned digital signage company in NW Miami is seeking a highly organized and adaptable Bookkeeper / Office Operations...Work at officeLocal areaVisa sponsorshipTalent Edge Recruiting
Miami, FL11 hours ago- ...Schedule: Monday through Friday from 7:00 AM-3:30 PM The Department of Patient Access has an exciting opportunity for a Full-Time Bookkeeper to work on the UHealth Tower. The Bookkeeper maintains and records business transactions for the assigned department....Full timeTemporary workWorldwideMonday to Friday
University of Miami
Miami, FL11 hours ago - ...Our client is seeking a detail-oriented and experienced Bookkeeper to manage day-to-day accounting tasks and ensure the accuracy of financial records. This role is critical to supporting the company's financial operations and maintaining up-to-date books. Key Responsibilities...Local area
Ascendo
Miami, FL2 days ago - ...About the Job Accounts Receivable / Collections / Bookkeeper Are you looking to work with a stable company that appreciates what you have to offer? If you answered yes, continue reading. We are a local distribution company that has been in business for...Full timeLocal areaRemote work
Best Value Food Products
Miami, FL4 days ago - ...Bookkeeper (Law Firm) Our company is currently seeking a Bookkeeper (Law Firm) to join our team! You will be responsible for preparing and examining financial records for our company. Responsibilities: Obtain primary financial data for accounting records...
Viper Staffing Services L.L.C.
Miami, FL4 days ago - A growing organization is seeking a detail-oriented Junior Accountant to support day-to-day accounting operations. This role is ideal for an early-career professional looking to build a strong foundation in financial reporting, reconciliations, and general ledger activities...InternshipWork at officeLocal area
Ascendo
Miami Beach, FL4 days ago - ...reconciling accounts, and providing administrative support within the Finance team. Ideal candidates will have at least 2 years of bookkeeping experience, proficiency in Microsoft Office, and a strong attention to detail. Familiarity with accounting software and basic...Work at office
$45k - $65k
...Full Charge Bookkeeper Looking for an opportunity that offers growth and advancement, more pay or a better commute? An established wealth management company in Miami is seeking a skilled Full Charge Bookkeeper to maintain financial records. The bookkeeper works...Local areaPrideStaff Financial
Miami, FL2 days ago- ...About the job Bookkeeper - Japanese Bilingual A well-established Japanese accounting firm is seeking a highly motivated and detail-oriented Bookkeeper with accounting knowledge to join our team. Responsibilities: Perform day-to-day bookkeeping tasks...Full timePart timeRemote workVisa sponsorshipFlexible hours
A-STAFFING, INC.
Miami, FL1 day ago - ...ensuring financial accuracy, documentation control, and operational efficiency within our organization. Duties Manage day-to-day bookkeeping using QuickBooks, including invoicing, expense tracking, and bank reconciliations accounts payable and accounts receivable...Work at officeFlexible hours
A.V.C. LABORATORY, INC
Doral, FL19 hours ago - ...Bookkeeper - Non Profit Organization Welcome to the Hearing and Speech Center of Florida, an 88 year old non for profit serving individuals with educational, disability and special needs. We are Miami-Dade County's largest not-for-profit provider of hearing and therapy...Full time
Hearing and Speech Center of Florida
Miami, FL4 days ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Admin/Bookkeeper. Be the first to apply!
Related searches