Admin/Bookkeeper

Express Employment Professionals Defunct

Job Full Description

JOB DESCRIPTION
POSITION TITLE: Administrative Assistant - Bookkeeper (HVAC Company)

PURPOSE:
Provide administrative and bookkeeping support to ensure smooth daily operations in a busy air conditioning service company.

KEY RESPONSIBILITIES:

Provide front desk and reception coverage, including welcoming visitors, receiving packages, answering phones, routing messages, ordering office supplies, and filing.
Assist HVAC technicians by assigning job numbers and generating purchase order numbers.
Prepare and track HVAC work authorizations and service requests.
Prepare and post job-related bank deposits.
Verify, code, and process all accounts payable invoices related to HVAC services and inventory.
Generate and submit accurate customer invoices for HVAC installations, maintenance, and repair work.
Perform monthly bank reconciliations.
Prepare and submit monthly sales tax returns and other required reports for HVAC-related revenue.
Process weekly payroll for technicians and office staff.

STANDARDS OF CONDUCT:

Adhere to all company policies and procedures, especially those related to confidentiality, privacy, and safety.
Maintain professionalism and confidentiality in all business matters.

KNOWLEDGE / SKILLS / ABILITIES:

Experience with customer service and multi-tasking in a fast-paced office setting, ideally in the HVAC or construction industry.
Strong attention to detail and excellent administrative skills.
Exceptional verbal and written communication skills.
Ability to work independently, take initiative, and meet deadlines in a dynamic HVAC environment.
Proficiency in Microsoft Office (Excel, Word, Outlook), QuickBooks, and general office technology.
Bilingual (Spanish/English) preferred for customer communication.

EDUCATION / EXPERIENCE:
High school diploma or equivalent required. Associate degree preferred. Minimum of two years of general office or administrative experience-HVAC or trade industry experience a plus.

Miami-Dade (North), FL
3171
14160 Palmetto Frontage Road
Suite 180
Miami Lakes, FL 33016

Apply

Vacancy posted 4 days ago

Similar jobs that could be interesting for youBased on the Admin/Bookkeeper in Miami, FL vacancy

Payroll Administrator - Shared Services
Watsco Inc. is a member of the Fortune 500 and the largest distributor of air conditioning, heating and refrigeration equipment in the HVAC/R distribution industry. We sell over 1.2M HVAC/R units every year through our 673 locations where more than 6,900 team members bring...
Suggested
Full time
Local area
Immediate start
RadNet, Inc.
Miami, FL
10 hours ago
Payroll & Client Service Specialist (UKG Ready required)
$24 - $34 per hour
Description Job Description: Title: Payroll & Client Service Specialist Fully Remote, though hybrid preferred if located near Lakewood Ranch or Longwood, FL. About the Role: The UKG Ready Payroll & Client Service Specialist “CSR” is responsible ...
Suggested
Hourly pay
Work at office
Remote work
Insurance Office of America
Hialeah, FL
4 days ago
BOOKKEEPER / ADMINISTRATIVE ASSISTANT
$18 per hour
...Job Description Job Description Job Description Bookkeeper/Administrative Assistant compensation: $18 per hour employment type: Part Time Medical company is seeking a Bookkeeper / Account Receivable assistant to become a part of our dynamic team. Come join us, who consider...
Suggested
Hourly pay
Part time
ADP - RNOOID0025642147
Miami, FL
1 day ago
Accounts Receivable & Billing Specialist
A financial services company in Miami seeks an Accounts Receivable Specialist to manage the complete billing cycle and customer payments. The ideal candidate should have an Associate's Degree and relevant experience in billing and invoicing. Strong communication skills...
Suggested
Full time
Work at office
Monday to Friday
Golden Sands
Doral, FL
4 days ago
Accounting Clerk
Join Toyota Of North Miami Toyota of North Miami has been recognized as a professional leader in automotive sales and service in South Florida. If you're looking for an opportunity to join the automotive industry as a valued team member, your search is complete. We ...
Suggested
Toyota Of North Miami
Miami, FL
4 days ago
Accounting Clerk
Overview Opportunity: Accounting Clerk Verify, obtain approvals and pay invoices; bill and collect outstanding revenue in a timely, accurate manner in accordance with accounting policies and procedures. Your Growth Path Staff Accountant/Guest Service Agent – Regional Accountant...
Full time
Part time
Weekend work
HHM Hospitality
Doral, FL
3 days ago
Accounting Clerk
HHM Hotels - - Responsibilities: Verify, obtain approvals and pay invoices; Prepare cash discrepancy reports; Retrieve and process deposits; Maintain house bank and conduct transactions according to established processes and policies; Monitor guest ledger, advance deposit...
HHM Hotels
Miami, FL
1 day ago
Accounting Clerk
Pastoral Center - The Archdiocese of Miami The Finance Office of the Archdiocese of Miami Pastoral Center, located in Miami Shores, Florida, has an immediate opening for a part-time Accounting Clerk . The person must be detail oriented and is responsible for providing ...
Part time
Work at office
Immediate start
Monday to Friday
Miamiarch
Doral, FL
2 days ago
Accounting Administrative Assistant/ Bilingual English-Spanish
Job Description Job Description About the Role: Join FUTURE ALKALINE WATER CORP as a Bilingual Accounting Administrative Assistant in Medley, Florida, where you will play a key role in our financial operations. This exciting position offers the opportunity to work...
Work at office
FUTURE ALKALINE WATER CORP
Miami, FL
16 days ago
Accounting Clerk
$22 - $25 per hour
...keeping records, maintaining financial reports and ledgers, preparing budgets, filing billing, and completing general accounting and bookkeeping responsibilities. Job Description: Assist with accounts payable and accounts receivable processes Prepare and...
Hourly pay
Work at office
PrideStaff Financial
Miami, FL
5 days ago
Accounting Clerk
...reports and tables pertaining to cash receipts, expenditures, accounts payable and accounts receivable. Job Description Complete basic bookkeeping and accounting tasks Post cash receipts, expenses, and other transactions to ledgers/journals Review invoices, bills, vouchers,...
PrideStaff
Doral, FL
2 days ago
Accounting Clerk
Accounting Clerk - CPA Firm We are a small CPA firm in Westchester, NY with a tight-knit and competent staff. We are looking for an Accounting Clerk with 1-2 years of accounting experience. Experience should include knowledge of preparing journal entries, bank reconciliations...
Work at office
Remote work
Monday to Friday
Weekend work
Jackson Hewitt
Miami, FL
2 days ago
Accounting Clerk
Property Description Be part of the opening chapter of the newly reimagined Royal Palm South Beach Miami , re-opening in 2026 following a transformative $110 million renovation. This iconic beachfront destination is poised to reclaim its place as one of South Beach...
Flexible hours
Marriott
Miami Beach, FL
4 days ago
Accounting Clerk
Accounting Clerk Corporate - Miami, FL 33186 Description Bean Automotive Group is a nationally recognized automotive group which champions Miami's rich automobile heritage. Our associates, located throughout our 4 locations: Kendall Toyota, Lexus of Kendall, West...
Contract work
Temporary work
Work at office
Local area
Bean Automotive Group
Miami, FL
3 days ago
Automotive Accounting Clerk
Automotive Costing Clerk Murgado Automotive Group, one of the best automotive groups in the country, strongly believes that our team is what makes our dealerships best in class. When you join our team, you become more than an employee; you become part of a friendly,...
Temporary work
Work at office
Flexible hours
Murgado Automotive Group
Miami, FL
3 days ago
Bookkeeper - Japanese Bilingual
$50k
...Bookkeeper - Japanese Bilingual Miami, Florida (on-site) Part-time or Full-time (flexible hours considered) $ 50,000.00 - None (US Dollar) A well-established Japanese accounting firm is seeking a highly motivated and detail-oriented Bookkeeper with accounting...
Full time
Part time
Remote work
Visa sponsorship
Flexible hours
A-STAFFING, INC.
Miami, FL
1 day ago
Bookkeeper
...Employment Type: Full-Time Position Summary We are seeking a detail-oriented and organized Bookkeeper / Billing Specialist / Staff Accountant to join our growing team. This role is responsible for maintaining accurate financial records, managing billing and accounts receivable...
Full time
RPL International
Doral, FL
3 days ago
Full Charge Bookkeeper
...Our client is a Boutique Law Firm based in Miami, looking for a Bookkeeper to oversee accounting for the growing firm. Duties Your primary responsibilities will focus on managing the daily accounting/bookkeeping process for rapidly growing Law Office Coordinate the monthly...
Work at office
Michael Aaron Staffing LLC
Doral, FL
2 days ago
Full Charge Bookkeeper
...Full Charge Bookkeeper Opportunity Our client specializes in the direct sourcing, importation, and distribution of goods to the Cruise Line Industry including all ports within the United States and around the world, seeking Full Charge Bookkeeper with the ability of...
Local area
Suncap Technology
Miami, FL
1 day ago
Parish Bookkeeper
...St. Catherine of Siena Catholic Parish, in Miami, Florida, is hiring a Parish Bookkeeper. The primary duties of this position are bookkeeping, payroll services, creating and maintaining a budget, entering invoices and bank deposits for the church, performing HR responsibilities...
Contract work
Work at office
Chestertonacademyofnotredame
Doral, FL
2 days ago
Full Charge Bookkeeper
Core Responsibilities Full-Cycle QuickBooks Oversight: Manage all daily financial data entry, ensuring all accounts payable, accounts receivable, and general ledger accounts are accurately maintained in QuickBooks Online. Industrial 3-Way Matching: Execute rigorous...
Randstad
Miami, FL
2 days ago
Bookkeeper
...& Shape the Future! Location: Miami, FL Job Type: Full-Time Department: Accounting We are seeking a reliable and detail-oriented Bookkeeper to manage daily financial transactions, maintain accurate records in QuickBooks and Xero, and ensure timely reporting for our growing...
Full time
Flexible hours
Smaart Company
Doral, FL
4 days ago
Bookkeeper
$55k - $75k
Recruiter at RPL International | Bringing Companies and Top Talent Together | Perm | Temp to Perm | Accounting, Finance and HR Responsibilities Manage accounting functions for multiple foreign entities, ensuring compliance with local and international standards. Oversee...
Permanent employment
Full time
Temporary work
Local area
RPL International
Miami, FL
2 days ago
Payroll Financial Admin
...Payroll Financial Admin The Payroll Financial Admin is responsible for managing, tracking, reconciling, and reporting union membership... ...preferred. Minimum of 12 years of accounting, finance, bookkeeping, payroll, or union financial experience preferred. Able to hold...
Work at office
Local area
Grupo Eulen
Miami, FL
2 days ago
Detail-Oriented Accounting Clerk - AR/AP & Admin Support
...reconciling accounts, and providing administrative support within the Finance team. Ideal candidates will have at least 2 years of bookkeeping experience, proficiency in Microsoft Office, and a strong attention to detail. Familiarity with accounting software and basic...
Work at office
Namely
Miami, FL
4 days ago
Construction Billing & Payables Specialist
Namely is seeking a detail-oriented Accounts Payable / Accounts Receivable Specialist in Miami Beach, Florida. The ideal candidate will have a minimum of 2 years of experience in AP/AR, particularly in the general contracting or construction industry. Your role will involve...
Namely
Miami Beach, FL
10 hours ago
Bookkeeper
$24 - $27 per hour
...Job Title: BookkeeperJob Description The Bookkeeper manages day-to-day financial transactions and ensures the accuracy and integrity of financial records. This role maintains general ledger activity, prepares and analyzes financial reports, and assists with month-end...
Contract work
Temporary work
Work at office
Monday to Friday
Aston Carter
Miami, FL
6 days ago
Bookkeeper
$50k - $65k
...Heafey Group, a privately held real estate and hospitality company, is hiring a full-time Bookkeeper to join our team in Edgewater, Miami. This is an on-site, Monday–Friday role — ideal for a detail-oriented professional with accounting experience who wants to grow with...
Full time
Trial period
Monday to Friday
HEAFEY GROUP
Doral, FL
3 days ago
Bookkeeper
$25 - $30 per hour
...Bookkeeper Our client is seeking experienced and dependable bookkeeper to join our team in our Miami dealership. The bookkeeper ensures accurate financial processing for vehicle sales by reviewing and posting finalized deals, maintaining sales and commission records...
Hourly pay
Contract work
PrideStaff Financial
Miami, FL
10 hours ago
Experienced Bookkeeper
$50k - $60k
...Job Posting: Bookkeeper Location: Downtown Miami, FL Job Type: Full-Time Salary: $50,000 – $60,000 annually (based on qualifications) Benefits: Paid Holidays & Paid Time Off (PTO) About Watchstox (Accar Watches, LLC dba Watchstox) Watchstox is a family-owned business...
Full time
Watchstox
Doral, FL
2 days ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Admin/Bookkeeper. Be the first to apply!