Executive Assistant Administrativein Phoenix, AZ

Executive Assistant Healthcare Operations

Location: Phoenix, AZ Maryvale Behavioral Health and Emergency Department Work Arrangement: 100% Onsite Schedule: MondayFriday, day shift (approximately 7:30 AM4:00 PM) Employment Type: Temp-to-Hire Pay Range: $22.19$28.00/hour (permanent FTE range)

Job Description

We are seeking an experienced, organized, and proactive Executive Assistant to provide administrative and operational support in a healthcare environment. The ideal candidate will coordinate schedules, meetings, communications, and departmental activities while serving as a key point of contact for leadership, staff, and support services.

Key Responsibilities

• Manage calendars, meetings, scheduling, and administrative tasks.
• Prepare meeting minutes, presentations, reports, spreadsheets, and departmental communications.
• Coordinate campus events, logistics, and cross-departmental activities.
• Create and update process maps and workflows using Microsoft Visio.
• Maintain documentation and support leadership projects and initiatives.
• Provide excellent customer service and proactively address administrative needs.

Required Qualifications

• Minimum 5 years of administrative experience.
• Proficiency in Microsoft Office, especially Excel, Outlook, Word, and PowerPoint.
• Experience with Microsoft Visio, process mapping, and Adobe applications.
• Strong organizational, communication, and time-management skills.
• Ability to work independently, manage competing priorities, and build effective working relationships.

Preferred: Experience supporting executive-level leadership and working in healthcare, hospital operations, facilities, or support services.

Additional Requirement: Occasional travel to the main Phoenix campus, approximately 12 times per month, may be required. This is a temp-to-hire opportunity with potential conversion to a permanent position based on performance and business needs.