Executive Assistant

Job Description

Job Description

Dr. Tamara Moodie, Founder & CEO of South Florida Autism Charter School, is seeking a highly skilled, mission-aligned Executive Assistant to support the leadership and operations of multiple nonprofit, educational, and personal business entities. This role requires exceptional discretion, organization, initiative, and the ability to manage across four interconnected organizations plus personal professional responsibilities.

This position is ideal for someone who thrives in fast-paced environments, can anticipate needs before they arise, and understands how to support a visionary leader.

A full benefit package and vacation/paid time off are included.

Compensation:

$50,000 - $60,000 yearly

Responsibilities:

Executive & Administrative Support

• Manage complex calendars across multiple entities (school, nonprofit, personal, travel, medical, board, and events)

• Serve as primary gatekeeper for meetings, calls, and priorities

• Draft, edit, and manage professional correspondence and internal communications

• Prepare agendas, meeting notes, follow-ups, and action trackers

• Handle confidential and sensitive information with absolute discretion
  

Multi-Entity Operations Management

• Coordinate across leadership teams, board members, vendors, and community partners

• Track deadlines, contracts, renewals, compliance items, and deliverables for each entity

• Assist with grant timelines, events, trainings, and board-related logistics

• Maintain organized digital filing systems across entities

Personal & Professional Integration

• Support Dr. Moodie’s personal calendar, travel coordination, and select personal administrative needs

• Assist with brand management, speaking engagements, publications, and special projects

• Help streamline workflows to reduce overload and improve sustainability

Strategic Support

• Anticipate needs and proactively solve problems

• Help prioritize initiatives aligned with long-term vision

• Act as a trusted thought partner and organizational anchor

Qualifications:

• Bachelor’s degree, preferably in Business Administration, Public Administration, Marketing, or a related field

• Bilingual, fluent in English and Spanish

• 5+ years supporting a senior executive, founder, or CEO

• Experience supporting multiple organizations or complex portfolios

• Highly organized, detail-oriented, and proactive

• Excellent written and verbal communication skills

• Comfortable handling confidential and high-level matters

• Calm under pressure, flexible, and solutions-focused

• Passion for education, autism advocacy, nonprofit work, or mission-driven leadership is a strong plus

About Company

South Florida Autism Charter School is a nationally recognized, mission-driven organization dedicated to serving individuals with profound autism. With an exceptional 3:1 student-to-staff ratio and a comprehensive therapeutic approach, our educators have the opportunity to make a meaningful and lasting impact on the lives of students and their families every day.