Executive Administrator

Job Title

Responsible for organizing and coordinating office operations and procedures to ensure organizational effectiveness and efficiency.

Job Description

Responsibilities could include:

• Maintains leadership's calendar (i.e. CEO/President, VP, Director)
• Answer phones
• Route calls to specific people
• Answer inquiries about the company
• Greet visitors
• Coordinate and schedule meetings and conference rooms, and teleconferences
• Coordinate mail flow in and out of the office; collect and distribute parcels and other mail
• Coordinate offsite meetings and take minutes for the Executive Management Team.
• Attends and acts as recording secretary at all management meetings, takes formal minutes, prepare action items, transcribe and distribute to team members.
• Serve as liaison between the corporate office and the property management company.
• Oversee routine maintenance of office equipment
• Point of contact for Security Alarm System
• Coordinate office activities
• Arrange appointments
• Validate parking
• Perform filing and clerical duties
• Prepare travel vouchers
• Take and relay messages
• Disseminate information via telephone, e-mail, website

Strong written and communication skills. Ability to meet deadlines in a fast-paced, high volume environment. Ability to multi-task. Strong interpersonal skills. Ability to work with all levels. Strong organizational skills. Able to work independently with little or no supervision. Strong customer relations skills. Clearance : TS/SCI w/CI Poly Education Required: High school diploma (Bachelor's degree desired) Years of Relevant Experience: Minimum of 9 years of total work experience with 5 years administrative assistance experience. Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, scanners, filing cabinets and fax machines. Physical Demands: This is largely a sedentary role mostly sitting; however, some filing maybe required. This would require the ability to move files, or boxes with file data, open filing cabinets and bend or stand as necessary, ability to lift up to 40lbs. Mental Demands: Reading; communicate effectively (verbal and written); maintain emotional control and professionalism.