Administrative Assistant - CBP

Administrative Assistant

The Rappahannock Regional Jail is seeking an administrative assistant to perform administrative support work to the department staff. Receiving and processing incoming calls and visitors, preparing and maintaining records and files, typing a variety of documents, preparing reports, and related work as apparent or assigned.

Essential functions to include, but are not limited to:

• Greets visitors; answers telephone; provides information; forwards calls to appropriate party; assists the public with the completion of standardized records, applications, or documents; directs visitors to appropriate party.
• Types a variety of documents including correspondence, lists, labels, reports, requisitions, memoranda, etc. where a knowledge of format and presentation is necessary; checks items for grammatical accuracy and completeness.
• Enters a variety of data into computer; verifies statistical and other records for accuracy and completeness; enters and retrieves sensitive and restricted information into computer system.
• Assists in the coordination and preparation of periodic, special, and other reports; collects information from a variety of sources and compiles data.
• Prepares and maintains schedules; maintains calendars; schedules facility uses; handles conference and event registrations and reservations.
• Receives, sorts, processes, and distributes incoming and outgoing mail.
• Operates a variety of standard office equipment; performs minor and preventive maintenance on equipment and requests service when equipment is malfunctioning.

Education / Experience:

• High school diploma or GED and moderate experience in administrative support and office operations or equivalent combination of education and experience.

Special requirements:

• Obtain National Crime Information Center (NCIC) and Virginia Criminal Information Network (VCIN) certification within six months of hire.
• Valid driver's license in the Commonwealth of Virginia.

Applicant must pass a criminal background, drug test, DMV check and polygraph examination.

The Rappahannock Regional Jail offers an excellent comprehensive benefit package which includes:

• Cost effective health care benefits
• Retirement (457 Mission Square, IRA, Virginia Retirement System)
• Life insurance
• Short term disability
• Paid sick leave and annual leave
• Accidental and critical illness insurance
• Free gym membership
• Employee meal benefit
• Paid holidays

The Rappahannock Regional Jail (RRJ) is committed to a diverse and inclusive workplace. RRJ is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request an accommodation, please contact Human Resources.

Closing date: June 9, 2026