Bilingual Administrative Assistant

Bilingual Administrative Assistant This role supports the accounting and administrative team by keeping office operations organized, accurate, and running smoothly. The Bilingual Administrative Assistant manages a variety of administrative tasks, works extensively with spreadsheets and documents, and ensures that financial and office records remain up to date. The position requires a dependable, detail-oriented professional who is comfortable handling multiple priorities in a fast-paced environment while communicating effectively in both English and Spanish. Responsibilities Support the accounting and administrative team with day-to-day tasks to ensure efficient office operations. Organize and maintain financial and office records to keep information accurate and accessible. Assist with tracking invoices, receipts, and related documentation to support accounting processes. Perform data entry and update spreadsheets as needed, particularly using Microsoft Excel. Review documents and information to help ensure they are complete, accurate, and properly formatted. Maintain organized digital and physical filing systems for quick retrieval of records. Provide general administrative support as needed, including clerical and front office tasks. Answer phones and route calls professionally while providing courteous customer service. Greet visitors in a professional manner and ensure they receive appropriate assistance. Handle employee and client inquiries promptly and accurately, escalating issues when necessary. Coordinate communications between field and office teams to ensure timely information flow. Assist with scheduling and calendar management for meetings, events, and field activities. Support recruiting and onboarding activities, including coordinating interviews and documentation. Assist with documentation and administrative tasks related to construction projects when needed. Run occasional errands, such as delivering items to job sites or picking up materials or food for in-office events, while documenting time and mileage for reimbursement. Essential Skills Bilingual fluency in English and Spanish, with the ability to communicate clearly with employees, vendors, subcontractors, and the public in both languages. High school diploma or equivalent. Previous administrative or office experience preferred, demonstrating familiarity with clerical and front office duties. Proficiency in Microsoft Office, particularly Excel, for spreadsheets and data entry. Strong data entry skills with high accuracy and attention to detail. Customer service experience, especially in a front desk or front office support capacity. Strong organizational skills with the ability to manage multiple tasks and deadlines. Time management skills to prioritize work effectively in a busy office environment. Ability to handle confidential information with professionalism and discretion. Comfort communicating with field employees, subcontractors, vendors, and office staff. Reliable transportation and the ability to travel locally as needed for errands or job site support. Additional Skills & Qualifications Experience providing administrative support in a construction-related environment, such as drywall, framing, or painting, is preferred. Construction industry knowledge, including familiarity with field and office coordination, is a plus. Experience with scheduling and calendar management for teams or managers. Experience supporting recruiting and onboarding processes, including coordinating candidate communication and paperwork. Basic understanding of accounting or financial processes, such as invoices and receipts, is beneficial. Proficiency with Microsoft Outlook and other Microsoft Office applications for email, scheduling, and documentation. Strong problem-solving skills and adaptability when handling changing priorities or urgent requests. Ability to maintain composure and professionalism while managing front desk responsibilities and multiple inquiries. Why Work Here? The organization offers a comprehensive benefits package designed to support employees' financial security, health, and work-life balance. Team members receive a competitive total rewards offering that includes medical, dental, and 401(k) benefits, as well as voluntary benefits, disability coverage, and life insurance. Paid vacation, holidays, volunteer time, and sick time provide flexibility and rest, while paid parental leave supports families during important life events. Additional programs such as a student loan paydown program and an Employee Assistance Program (EAP) demonstrate a commitment to long-term employee well-being and personal growth. Work Environment This position operates in a corporate office environment on a full-time schedule of approximately 40 hours per week, Monday through Friday, with some overtime as needed. The role is based out of the main corporate office and involves typical front office and administrative functions, including phone and in-person interaction with employees, visitors, vendors, and field personnel. The work involves frequent use of computers, Microsoft Office applications, and standard office equipment for data entry, documentation, and communication. The position may require occasional local travel using a personal vehicle to deliver items to job sites, visit stores, or pick up materials or food for in-office events; time and mileage for these trips are compensated. The environment supports collaboration between office and field teams and requires professional attire appropriate for a corporate front office setting. Job Type & Location This is a Contract to Hire position based out of Phoenix, AZ. Pay and Benefits The pay range for this position is $20.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Phoenix,AZ. Application Deadline This position is anticipated to close on Aug 7, 2026.