Administrative Assistant

Transfiguration School is seeking a full-time or part-time administrative assistant to assist the principal, faculty and students of the school.

Transfiguration School is seeking a full-time or part-time administrative assistant to assist the principal, faculty and students of the school.

A qualified candidate supports the school administration and also meets the following criteria:

• Ability to coordinate and organize activities; answer and route phone calls; greet visitors and maintain safety protocols when welcoming visitors to campus.
• Communicates with the principal, students, staff, visitors and guests in a respectful manner at all times
• Responds to requests for records, forms and responds to parental concerns
• Composes, types and edits a variety of documents, including emails and letters
• Meets deadlines
• Completes various school reports while meeting deadlines
• Ordering and maintaining school supplies and inventory levels
• Enroll, register and maintain all student records including cumulative, health and financial records
• Coordinates school events, schedules, calendar in collaboration with the administration and school staff
• Flexibility to complete assigned tasks with frequent interruptions
• Ability to provide basic first aid to students
• Maintain compliance with Archdiocesan policies and procedures

Requirements

Requirements:

• Must be able to work a flexible schedule, which on occasion may include extended hours and some weekends. Typical schedule: 7am-4pm
• Physical abilities include: standing, sitting frequently for long periods, and lifting 10-20 pounds
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, and Publisher)
• Data entry, filing, copying, organizing materials and receipts
• Ability to use discretion and maintain confidentiality

Required documents:

• Letter of Introduction
• Resume
• Letter(s) of Recommendation (2)
• References (2)
• Minimum requirement: Proof of HS Graduation, BA preferred

Wage Range

The rate of pay offered to the selected candidate is based on internal pay policy and budget. New hires are commonly paid at the minimum of the wage range or within the lower part of the range. We consider a number of factors when making compensation decisions including, but not limited to, skill sets, experience, training and other department needs.