Administrative Assistant

Administrative Assistant

The Greene School - West Greenwich, Rhode Island

Job Description

The Greene School (TGS) is a public charter high school located in West Greenwich, Rhode Island, serving approximately 200 students in grades 9–12. Our students come from the entire state of RI - including urban, rural and suburban areas. We are rooted in EL Education (Expeditionary Learning model) and grounded in a commitment to environmental education, student agency, and authentic learning experiences for students from diverse cultures and backgrounds. TGS has recently received state approval to expand to a 6–12 configuration, adding a middle school program that will deepen our continuum of learning and strengthen our community. This is an exciting moment in our school's history and an equally exciting time to join our community. Position Overview We are seeking a warm, organized, and proactive Administrative Assistant to serve as the face of our front office and provide operational support to our Director of Business. This is a high-visibility role at the heart of our school community — the person in this role is often the first point of contact for students, families, visitors, and staff. The ideal candidate brings strong organizational skills, genuine care for people, and the ability to manage competing priorities in a fast-moving school environment.

Front Office Responsibilities -Greet and assist students, families, visitors, and substitute teachers with professionalism and warmth -Manage main office communications, including phones, email, and student attendance records -Support student check-in/check-out procedures and maintain accurate daily attendance logs -Respond to inquiries from students, parents, and staff, facilitating communication among parties and providing clear direction -Assist in planning and scheduling school events and activities, including orientation, open house, field trips, assemblies, and conferences; maintain the school calendar -Prepare, copy, and distribute notices, correspondence, and other communications to keep staff and families informed -Oversee and manage building access during and after school hours -Coordinate mail, deliveries, and general office supply management -Maintain organized documents, files, and records to ensure up-to-date reference and compliance audit trails -Provide administrative support to school leadership as needed Business Operations Support -Assist the Director of Business & Operations with data entry, record-keeping, and document management -Process invoices, purchase orders, and related work as directed -Support enrollment, registration, and student records functions -Help coordinate logistics for school events and staff activities Compensation & Benefits Salary is competitive and commensurate with experience. Benefits include health, dental, vision and life insurance; retirement contributions; and meaningful professional development aligned with the school's model. As a 12-month position, this role offers year-round employment with benefits. TGS offers a supportive team culture, meaningful work, and the opportunity to be part of a school community that takes education seriously and treats every staff member as a professional.

How to Apply

Interested candidates should submit the following materials to the Head of School at The Greene School: -Cover letter (no more than one page) describing your interest in this role at TGS- -Current résumé -Three professional references (with names, titles, phone numbers, and email addresses) Submit materials to: Lori Amore, Executive Assistant to the Superintendent (View email address on click.appcast.io) Application deadline: Applications will be reviewed on a rolling basis. Qualifications High school diploma required; Associate's or Bachelor's degree preferred Prior experience in a school, nonprofit, or office setting strongly preferred Proficiency in Google Workspace (Docs, Sheets, Calendar, Gmail) and Microsoft Office (Word, Excel, PowerPoint); experience with Student Information Systems a plus Bilingual in English and Spanish strongly preferred Strong oral and written communication skills Exceptional interpersonal skills and a student-centered mindset Strong attention to detail and ability to handle confidential information with discretion Ability to problem-solve calmly in a busy environment Strong organizational and time management skills Position Type: Full-time Job Categories: Administration > Business/Finance Administration > Public Affairs / Relations