Executive Operations Coordinator

Executive Operations Coordinator

We are seeking a highly organized and detail-oriented Executive Operations Coordinator to provide administrative and operational support to executive leadership while coordinating key company initiatives. This role will work closely with the CEO, Vice President of Operations, Marketing team, Sales team, and other internal stakeholders to support communication, planning, client engagement activities, and company-wide initiatives.

The ideal candidate is a proactive problem solver who can manage multiple priorities, maintain confidentiality, communicate professionally, and ensure executive-level initiatives are organized and executed effectively.

Essential duties and responsibilities:

• Provide administrative and operational support to executive leadership, including scheduling, coordination, communications, and follow-up activities
• Coordinate scheduling of quarterly business reviews (QBRs) with clients, including preparation, tracking, and communication with internal teams and external partners
• Support planning and execution of company-wide meetings, including logistics, communications, materials, and coordination with leadership teams
• Assist with executive communications, including drafting, organizing, and distributing internal and external communications as needed
• Partner with the Marketing team on company initiatives, events, communications, and special projects
• Coordinate employee recognition initiatives, including Employee of the Month communications, tracking, and related activities
• Support Sales and executive leadership by organizing information, preparing materials, and coordinating follow-up items
• Maintain calendars, meeting schedules, action items, and project timelines
• Prepare reports, presentations, documents, and other materials for leadership review
• Maintain professionalism and confidentiality when handling sensitive company information
• Assist with special projects and other administrative responsibilities as assigned

Work environment:

• This is a full-time, on-site position requiring regular presence in the office
• Position involves frequent collaboration with internal teams and occasional interaction with clients and external partners
• Must be able to manage changing priorities and support time-sensitive business needs

Requirements:

Required qualifications:

• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Excellent written and verbal communication skills
• Strong attention to detail and follow-through
• Ability to work independently while collaborating with multiple departments
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and common business technology tools
• Professional demeanor and ability to interact effectively with executives, employees, clients, and external partners

Preferred qualifications:

• Bachelor's degree in Business Administration, Communications, Organizational Management, or a related field preferred
• Experience supporting executive leadership, operations, project coordination, or administrative functions
• Experience coordinating meetings, events, client communications, or company initiatives
• Experience in a fast-paced business environment with competing priorities

About DTK Facility Services:

DTK Facility Services is a Texas-based commercial facility services company. DTK was started in 1996 in Houston, Texas to provide janitorial solutions for customers, and the company has been focused on cleaning with a higher purpose since the beginning. Today, the company services over 27 million square feet across 650 locations each day through the dedicated work of their 1,600+ team members.

Our mission is to honor God by enhancing facilities and blessing others.

We are an Equal Opportunity Employer and welcome applicants from all backgrounds. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status.