Executive Assistant

Responsibilities Global Services is growing Keysight's services business by helping customers manage test instruments across their lifecycles — calibration, repair, technology refresh, asset management, consulting, training, and product purchase alternatives. Job Overview You will be the "go-to" person for the administration of executive operations, including executive support and business management systems. A successful candidate may be an experienced EA eager to use their project management skills to expand the scope of their contributions, or might come from a communications or other specialized background with superb organizational and critical thinking skills, aiming to broaden their contributions. This is an on-site position located in Santa Rosa, CA. If you thrive in an innovative, fast-paced, and growing organization, and you want to increase your impact, this may be a terrific role for you. This position offers considerable potential for expanding skill and career growth. A major theme of this role is the use of AI — including advanced, agentic AI capabilities to radically improve productivity across the executive office and the administrative function. The successful candidate will actively use, evolve, and help normalize AI-enabled ways of working as part of everyday execution. Executive Assistant & Executive Office Support Provide direct, high-confidence executive assistance to the President of Global Services. Complex calendar management and meeting coordination. Domestic and international travel planning. Preparation and organization of executive-level materials. Expense tracking, purchase requisitions, and approvals. Partner closely with the Global Services senior staff to support the operating rhythm of the executive office, ensuring meetings, reviews, and commitments are well prepared and well followed up. Serve as a central point of coordination for the President of Global Services' interactions with senior leaders, teams, and external stakeholders. AI-Enabled Productivity & Administrative Modernization Actively leverage AI tools (e.g., Microsoft Copilot, approved GenAI tools, and emerging agentic AI capabilities) to: Reduce friction and manual overhead in calendar management, communications, document preparation, and follow-ups. Improve speed, quality, and consistency of executive-office execution. Help experiment with, refine, and operationalize AI-driven admin workflows, templates, and practices that can scale beyond the executive office. Serve as a role model and pragmatic advocate for modern, AI-enabled ways of working across the Labs administrative community and staff — focused on outcomes and productivity, not hype. Administrative Operations & Efficiency Maintain accurate org charts. Support smooth logistics for leadership meetings, reviews, and large forums (e.g., town halls), including MS Teams setup and coordination. Perform confidential administrative duties with discretion and professionalism. Identify opportunities to standardize and streamline administrative processes, templates, and workflows — using both traditional process improvement and AI-enabled approaches. Administrative Team Collaboration (Scope Appropriate) Collaborate with other administrative professionals across the organization to coordinate coverage, events, and best practices. Support administrative alignment and adjustments as executive needs, organizational priorities, or support models evolve. Essential Capabilities Able to understand the bigger picture company goals and the executive responsibilities that drive executive support needs. A strong sense of ownership, initiative, and drive for excellence in areas of responsibility. The highest integrity and verbal discipline to manage sensitive information. A resourceful and creative approach to anticipating needs and solving problems. Attention to detail. A constructively assertive interpersonal style that gets things done while maintaining a cohesive, team-based and fun working environment. Facility with Excel, PowerPoint, Word and many other common office applications, plus a knack for routinely learning other office software applications as needed, and excited to use the latest AI tools to amplify their abilities. The ability to communicate with clarity and purpose, verbally and in writing. Ability to support or lead varied projects based on high-level objectives. Strong enthusiasm and aptitude for using AI tools and continuously learning how to apply new AI capabilities to real administrative work. Qualifications This is a critical executive support role, requiring adaptability, professional demeanor and effective communication. 3+ years directly related experience in an executive support role. Associate or bachelor's degree; specialized training/certification is a plus. Excellent judgment and discretion is an absolute necessity. Strong office application skills, including MS Office suite business applications. Must be able to create and use documents of moderate complexity in Excel, PowerPoint, and Word. Other "table-stakes" tools skills include Teams, Zoom, Sharepoint, etc. Increasing leverage of AI tools such as MS Copilot and ChatGPT is expected. Ability to work independently as well as part of a team. Excellent organization and time management skills. Excellent interpersonal skills and a pleasant, positive demeanor. Ability to exercise good judgment/decision making when necessary. Ability to prioritize and take initiative, and manage multiple activity streams. Flexibility to work occasional overtime or different hours as required. Increasing and sustained use of AI tools (e.g., Microsoft Copilot, ChatGPT or equivalents) is expected. Attention to detail and follow-through. A background in project management or related role is a plus. Poise, presence, personality and initiative to be a top-notch, right-hand professional. The level of role will be based on applicable experience, education and skills; most offers will be between the minimum and the midpoint of the Salary Range listed below. Santa Rosa, CA Pay Range: MIN $90,790.00 - MAX $151,320.00 Keysight is an Equal Opportunity Employer. #J-18808-Ljbffr