Payroll Tax Analyst

Job Description
The Payroll Tax Analyst manages end-to-end payroll tax activities, including working through, logging, and resolving payroll tax notices, completing payroll tax registrations, and performing detailed account reconciliations. This role focuses on federal, state, and local payroll tax compliance while supporting accurate and timely reporting within a collaborative payroll tax team.
Responsibilities

• Work through payroll tax notices from federal, state, and local agencies, ensuring each notice is logged, tracked, and resolved accurately and in a timely manner.
• Research and analyze issues identified in payroll tax notices, determine root causes, and implement appropriate corrective actions.
• Prepare, review, and support filings related to Forms 941, 940, and state income tax returns to ensure compliance with applicable regulations.
• Manage payroll tax registration processes, including setting up new tax accounts and maintaining existing registrations as needed.
• Perform detailed account reconciliations for payroll tax accounts, identifying discrepancies and ensuring that all balances are accurate and properly supported.
• Maintain organized documentation for tax notices, tax returns, reconciliations, and related correspondence to support audits and internal reviews.
• Collaborate with payroll and accounting team members to resolve tax-related issues and ensure accurate payroll tax reporting.
• Use Excel to analyze payroll tax data, including building and maintaining pivot tables and using VLOOKUPs to validate and reconcile information.
• Support continuous improvement of payroll tax processes by identifying opportunities to streamline workflows and enhance accuracy.
• Utilize available systems and tools, such as Viewpoint and/or SharePoint where applicable, to manage information, track tasks, and share documentation within the team.

Essential Skills

• At least 2 years of payroll tax experience.
• Hands-on experience working with payroll tax notices, including logging, tracking, and resolving them.
• Practical experience with federal Forms 941 and 940, as well as state income tax reporting.
• Experience performing payroll tax registrations for federal, state, and local jurisdictions.
• Strong account reconciliation skills, with the ability to identify, investigate, and resolve discrepancies.
• Proficiency in Excel, including building and using pivot tables and VLOOKUP functions.
• Solid understanding of payroll tax principles and tax accounting concepts.
• Strong attention to detail and accuracy in handling financial and tax-related data.
• Ability to analyze complex tax information and apply regulatory requirements appropriately.
• Effective communication skills to collaborate with payroll, accounting, and other stakeholders.

Job Type & Location
This is a Contract to Hire position based out of Lewisville, TX.
Pay and Benefits
The pay range for this position is $33.00 - $35.00/hr.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Lewisville,TX.
Application Deadline
This position is anticipated to close on Aug 28, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.