Purchasing Agent / Accounts Payable & Accounts Receivable Specialist

Job Description

Job Description

Benefits:

• 401(k)
• 401(k) matching
• Bonus based on performance
• Competitive salary
• Dental insurance
• Employee discounts
• Vision insurance

Pinnacle Pools & Spas of Orlando | Oviedo, FL | Full Time, On Site

We build custom pools, spas, and outdoor living spaces across Central Florida, and we are growing fast. Our purchasing and accounting desk keeps jobs moving. When materials arrive on time, vendors are paid correctly, and customer draws are billed and collected on schedule, our crews stay productive and our customers stay happy. We need a sharp, dependable person to run that desk.

What You Will Do

Purchasing

• Issue purchase orders for pool, spa, equipment, hardscape, and outdoor living materials tied to approved job budgets
• Source and compare pricing, confirm quotes against budget, and flag cost variances before they hit job margin
• Schedule deliveries with vendors and field supervisors, track order status, and resolve shortages, backorders, and substitutions
• Build and maintain vendor relationships, pricing lists, and terms
• Keep purchasing records organized in JobTread so every cost is tied to the correct job and cost code

Accounts Payable

• Receive, code, and match vendor and trade partner invoices to purchase orders and delivery confirmations
• Process payments on schedule and capture early pay discounts where offered
• Collect and track lien waivers, W9s, and insurance certificates before payment
• Reconcile vendor statements and resolve billing discrepancies
• Support month end close with clean, complete AP records

Accounts Receivable

• Prepare and send customer invoices and progress draws according to the signed agreement’s payment schedule
• Post payments, reconcile deposits, and track outstanding balances
• Follow up on past due accounts with firm, professional communication
• Coordinate with sales and operations on change orders so billing always matches the approved scope
• Report weekly on receivables aging and collections status

Daily Office Support

• Keep job files, cost records, and documentation accurate and audit ready
• Work with the owner, sales team, permit staff, and field supervisors to keep every job on budget and on schedule

What You Bring

• 4 or more years of combined purchasing, accounts payable, and accounts receivable experience
• Experience in construction, pool building, manufacturing, or a related trade industry preferred
• Working knowledge of accounting software (QuickBooks or similar) and strong Microsoft Office skills, especially Excel
• Familiarity with job costing, three way matching, and construction billing practices
• Experience with construction management software such as JobTread is a strong plus
• Clear written and verbal communication with vendors, customers, and field teams
• Ability to juggle multiple deadlines and shift priorities without losing accuracy
• A habit of catching errors before they become problems
• Professional integrity and discretion with financial and customer information

What Sets You Apart

• You question a price that looks off instead of paying it
• You follow up until the delivery is confirmed
• You see patterns in vendor pricing and speak up when something can be improved
• You treat company money like your own