Secretary - Sunnyview Hospital

Secretary/Unit Clerk/Scheduling – Sunnyview Hospital - FT Days Position Summary : As a member of the Patient Care Centered Team, the Information Associate provides clerical, communication, reception, supply management, and other supportive services to ensure high‑quality services to patients, family members, and hospital staff. The role is available to meet the needs of all Patient Care Centers as required. Employment Type Full time Shift Day Shift Position Highlights Quality of Life: Where career opportunities and quality of life converge. Advancement: Strong orientation program, generous tuition allowance, and career development. Work/Life: Positions and shifts to accommodate all schedules. Differentials, just to name a few. Education Requirements High School Diploma required. AAS preferred. Experience Requirements Minimum of two years’ work experience in a health‑related area. Exceptional interpersonal skills; good organizational and time management skills; knowledge of medical terminology; knowledge of various health insurances. Principal Responsibilities Responsible for maintaining the patients' medical record: accurate identification of all patient forms and correct organization of medical records; organizes chart when patient is transferred to another unit; updates chart forms daily; reviews medical record each shift for consults; copies medical record as needed; deletes long‑term patient records as required; scans all Patient Advance Directives to EPIC. Prepares medical record at discharge, collates discharged patient records for Medical Records and Care Center, assembles medical records of discharged patients according to the standard format in the most accurate and efficient manner, attaches loose reports to the proper record, and completes specific tasks for the Patient Care Unit as assigned by the Nurse Manager, Supervisor, or Sr. IA. Receptionist Acts as a receptionist for the unit. Answers, screens, and routes telephone calls correctly. Assists patients, families, and the public. Answers nurse/patient intercom system and relays information to responsible person. Contacts patients’ family or doctor as directed. Ascertains identity of all persons. Faxes medical information to physicians and insurance carriers as requested. General Secretarial Maintains adequate level of supplies; obtains and returns equipment to proper department. Maintains neat and orderly environment with the unit by maintaining bulletin boards with current notices. Files daily assignment sheet by shift. Receives, opens, and appropriately distributes center mail. Receives, opens, and appropriately distributes materials faxed to center. Orders unit supplies through PeopleSoft. Other Responsibilities Support unit functions. Make sure patients’ names are written on daily assignment sheets. Maintain bulletin boards. Report maintenance issues through Facilities Maintenance Work Order System. TIS Service Now Self‑Service. Check all computer equipment to assure it works properly. Maintain nursing stations with no food, beverages, etc. (using Hydration Stations). Preceptor for new IA’s as assigned by Sr. IA or Operations Manager. Unit‑specific responsibilities as assigned by Sr. IA or Operations Manager. Clinical Engineering Work Orders. Daily check of unit Voalte Phones. Pay Range Hourly: $16.20 – $20.75. Pay is based on experience, skills, and education. Exempt positions under the Fair Labor Standards Act (FLSA) will be paid within the base salary equivalent of the stated hourly rates. The pay range may also vary within the stated range based on location. Our Commitment Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person‑centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law. #J-18808-Ljbffr Trinity Health