Executive Assistant

Executive AssistantThe Executive Assistant will be confident in working independently and with ambiguity, as well as being a strong team player. The position works within a wider team supporting the Office of the CIO. The role will be required to maintain an understanding of the CIO's strategic priorities and the strategic priorities of the University and apply this awareness to the support of the CIO and Deputy CIOs.Under direction, this individual will oversee a variety of administrative projects, communicate matters with internal and external constituencies including senior university leadership, faculty, and staff; design and produce reports and presentations, schedule and coordinate meetings, travel coordination and prepare expense reports on behalf of the CIO and Deputy CIOs.This position is onsite 4 days per week, and eligible for remote work 1 day per week.Regrettably, the university is unable to work sponsor for this role, now or in the future.Minimum QualificationsBachelor's degree and minimum of 7 years of administrative experience requiredExpertise of calendar management, specifically managing multiple VPs and AVPs calendars at one timeMust be able to work and make decisions independently, to exercise discretion and good judgment in areas of responsibilityMust be able to communicate professionally and effectively with people at all levels of the organization as well as with external constituentsHigh-level comfort working with technology is necessaryProficiency in Microsoft Office Suite—especially Excel, Word, PowerPoint and Outlook, Teams—and OneNoteIn this fast-paced office, the successful candidate will be extremely adept at planning, prioritizing and possess a strong organizational background along with ability to be flexible, professional, and creative in responding to requests with short turnaroundStrong proofreading, attention to detail and follow through skills are essential as well as flexibility, a positive attitude, and the ability to work efficiently in a busy environment while handling multiple prioritiesExperience dealing with sensitive personnel informationPreferred QualificationsExperience with managing and executing projects on behalf of senior member of an organizationExperience and willingness to work with digital workflow tools such as Microsoft To Do, Microsoft Flow, SharePoint, and ServiceNow to ensure follow through on AVP requests.Experience working in IT, technology, or higher education organization preferred.Key ResponsibilitiesCalendaring and support for CIOProvide support for the CIOs calendar in coordination with Head of the OCIO & IT OperationsTrack and manage agendas, projects, action items, priorities, and Microsoft TeamsExecute items related to purchase requests on behalf of the CIOComplete expense reports, vendor justification forms & quotesMake purchases on behalf of the CIOPrep and/or complete spreadsheets, reports, presentations, documents and dashboardsCalendaring and Support for the Deputy CIOsComplex calendar management for both Deputy CIOsDaily briefings for Deputy CIOs using OneNote, Microsoft To Do, & Microsoft FlowExecute items related to purchase requests on behalf of the Deputy CIOsComplete expense reports, vendor justification forms & quotes,Make purchases on behalf of the Deputy CIOsTrack and manage agendas, projects, action items, priorities, and Microsoft TeamsPrep and/or complete spreadsheets, reports, presentations, documents and dashboardsSpecial ProjectsOnboarding & Offboarding for the direct hires of the Deputy CIOsCoordinate OCIO events, virtual gatherings, and travel for the CIO & Deputy CIOsAssist with projects and planning for the OCIO on behalf of the Head of the Office of the CIO & IT OperationsAssist with special HR requests for the Deputy CIOs & Head of the Office of CIO & IT OperationsPosition TypeGeneral AdministrationAdditional InformationNortheastern University considers factors such as candidate work experience, education and skills when extending an offer.Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit for more information.All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.Compensation Grade/Pay Type:108SExpected Hiring Range:$60,315.00 - $85,192.50With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.