Executive Assistant

About the Job Location: Boston, Massachusetts HLB Lighting Design is seeking a highly organized, proactive, and professional Executive Assistant to support our Boston studio and CEO. Reporting directly to the CEO and local Senior Principal, this role is responsible for providing executive-level administrative support while ensuring the smooth day-to-day operation of the Boston office. This is a hands-on position for a detail-oriented, energetic, and self-motivated individual who thrives in a fast-paced environment, manages competing priorities effectively, and enjoys supporting both executives and the broader studio team. Responsibilities Manage and/or assist with the CEO/Local Principal's calendar appointments, expense reports, timesheets, travel arrangements, correspondence, and other administrative support as needed. Welcome visitors and provide assistance with building and suite access. Answer telephones and direct callers to appropriate individuals. Respond to and/or redirect forwarded out-of-office email inquiries. Coordinate special events, team-building activities, and office celebrations. Support the CEO and C-Suite with planning leadership summits and strategic meetings, including research, logistics, reservations, and coordination. Support Boston leadership with managing budgets related to team-building initiatives, office maintenance, and supplies. Assist with special projects and other administrative duties as assigned. Requirements Associate degree or Bachelor degree, or equivalent combination of education and experience. 3-5 years of executive assistant, office management, administrative support, or related experience. Skills & Competencies Exceptional organizational and problem-solving skills. Strong written and verbal communication skills. Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook. Working knowledge of Adobe Creative Suite (Acrobat, Photoshop, and InDesign) and Deltek Vantagepoint is a plus. Training will be provided where needed. Excellent time management and prioritization skills. Self-motivated with the ability to work independently and collaboratively. Ability to manage multiple responsibilities and adapt to changing priorities. Strong attention to detail and commitment to accuracy. Professional, dependable, and team-oriented approach. #J-18808-Ljbffr