Executive Assistant

Overview We are seeking a highly organized and proactive Executive Administrator to support our executive team. The ideal candidate will possess exceptional communication skills, attention to detail, a business development mind-set, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities Provide comprehensive administrative and operational support to the executive team, including acting as the key point of contact and as a trusted partner. Lead event planning, including developing proposals and managing logistics for the annual all-hands meeting, and in-person board and leadership meetings. Support the legal, transactions, and operations teams by maintaining organized and efficient online file systems. Prepare, edit, proofread, and distribute presentations, reports, and marketing materials to support executive team and company objectives. Manage logistics for the executive team, including complex calendar coordination, travel arrangements, meeting scheduling, and expense reporting. Provide administrative support for the investor and board member portal (Diligent). Handle sensitive and confidential information with exceptional discretion, professionalism, and integrity. Assist with project management and track progress on key initiatives. Conduct research and compile data for special projects, strategic initiatives, and company-wide process improvements. Anticipate executive needs, proactively solve problems, and contribute to team culture, efficiency, and organizational success. Work with members of the executive team to elevate their professional visibility (e.g., conference speaking opportunities, industry panels, media profiles, and LinkedIn presence). Support the onboarding process for new hires. Qualifications Bachelor’s degree in business administration or related field preferred. 5+ years of experience in an administrative support role, preferably supporting senior executives. High level of professionalism, integrity, and discretion. Strong proficiency in LinkedIn and other corporate social media. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software. Experienced with preparing, managing, and updating marketing and corporate development materials. Excellent written and verbal communication skills. Strong organizational skills with the ability to multitask and prioritize effectively; project management is a plus. Competitive salary and benefits package. Opportunities for professional development and career growth. #J-18808-Ljbffr