Human Resources Assistant

$16.8 per hour

University of Portland

Position Details

Position Information

Job Title
Human Resources Assistant

Department
HR Office Administration

Terms and Hours
Approx. 6 to 15 hrs/wk

Job Category
Student Employment

Hourly Wage
Portland Metro Minimum Wage ($16.80)

Job Summary

The Human Resources Assistant position serves as an essential function of support to the Human Resources (HR) team while focusing mainly on updating electronic employee files, data entry in Banner, processing employment documents, and the creation/maintenance of online trainings.

This position provides the opportunity to work 6-12 hours during Summer, with possible continuation into the Fall and Spring semester . Hours worked would be during Human Resource office hours 8:30am to 4:30pm, Monday through Friday. This position reports to the Employment Specialist.

Core Duties

Daily scanning and indexing in electronic employee files using the University's document imaging system
Creation of University ID numbers via Ellucian Banner
Help develop and maintain training materials and track training attendance. Assist in creating and formatting of training and presentation materials
Monitor online training notifications and completion entry in Banner
Copying, filing, shredding of sensitive documents
Assist HR staff members with internal audits using Excel and Banner
Maintenance and updates to HR website using CMS
Editing of web content and other documents as requested
Data entry
Research matters as requested
Support Student Employment program as needed, including: event programming, policy violation audits, electronic file keeping of employment documents, reviewing job descriptions, processing hiring requests, email and phone support.
Support HR event programming, including new staff orientation events, employee wellness events, and student employment programming.
Additional duties as assigned

Minimum Qualifications

Strong commitment to confidentiality and willingness to sign a confidentiality agreement
Experience with a database or enterprise system and willingness to learn new tools/systems quickly
Detail and data oriented
Experience organizing and auditing data in Microsoft Excel
Self-motivated and able to take initiative
Demonstrated technical and organizational skills
Customer service experience working with a variety of types of people
Maintain professional appearance and work habits
Required availability : Able to work 6-12 hours per week (Monday - Thursday)
- Preferred availability: Monday and Wednesday

Preferred Qualifications

Availability during academic breaks
Experience working in a professional office
Knowledge Banner or other Oracle products
Students with Federal Work Study in Financial Aid package preferred

Physical Requirements

Posting Detail Information

Posting Number
SE1022-2023

Number of Vacancies
1

Estimated Start Date
09/05/2026

Open Date
05/28/2026

Close Date
09/15/2026

Apply

Vacancy posted 1 day ago

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