School Receptionist/Administrative Assistant to the Office of Admissions

Part‑time Receptionist/Administrative Assistant to the Office of Admissions Immediate start. As the first point of contact for visitors to The Bishop’s School, the receptionist creates and maintains a welcoming atmosphere, ensuring all campus guests are checked‑in per school protocols and directed appropriately. In addition to greeting in‑person visitors, the receptionist covers the school’s main phone line, responds to inquiries with accurate, up‑to‑date information, and routes calls to the appropriate department or individual. The receptionist provides a high level of customer service, proactively addressing needs of students, families, faculty, and staff. The Office of Admissions provides highly personalized attention in fielding a heavy volume of inquiries and welcoming visitors throughout the year. In support of admissions, the administrative assistant will schedule appointments, coordinate events, and facilitate admissions cycle correspondence. The ideal candidate demonstrates enthusiasm to connect with internal and external constituencies and a keen attention to detail, combined with a finely tuned customer‑service orientation. Candidates with coaching or extracurricular experience may engage in school life beyond the duties outlined in this description. This is a 12‑month per year, in‑person position, with occasional evening or weekend responsibilities supporting campus events. Anticipated schedule: Monday through Friday, 12:00 p.m. – 4:00 p.m. Responsibilities Provide initial welcome to all visitors Follow procedures for checking‑in visitors and documenting departures Act as a reliable source for daily schedule and other campus information Manage the main phone line with prompt, courteous attention and assistance Support the mailroom coordinator: route mail, maintain supply closet Fulfill stationery requests and record inventory Notify Fire Department during safety drills; work with campus operations, facilities, and maintenance; facilitate radio operations at front desk Maintain high standards of professionalism, confidentiality, and integrity; perform duties collegially Other duties as assigned Support admissions team in welcoming prospective and new students/families Answer incoming phone calls and emails Document all admissions inquiries (telephone, email, walk‑in) Coordinate schedules of campus tours, interviews, and student visit days Develop and maintain proficiency with Finaliste Enrollment (CRM) Organize electronic files for admissions committee meetings Serve as key facilitator for admissions open house events Submit event requests in a timely manner; confirm dates, reserve campus spaces, initiate furniture and equipment set‑up Prepare name tags for admissions event attendees Oversee admissions event registration and check‑in Organize refreshments and other hospitality‑related elements needed for admissions functions Manage signage for admissions events Maintain work area and admissions storage space in a neat, organized manner Qualifications Associate’s degree required; bachelor’s degree preferred At least 3 years of experience in a clerical or administrative support role Demonstrated professional and clear verbal and written communication Experience operating standard office equipment Effective time‑management skills and ability to attend to multiple tasks simultaneously with attention to detail and accuracy Good judgment and troubleshooting skills Ability to work independently and as a collaborative team member Basic proficiency with Google Workspace; aptitude for learning new technology Proficiency with Zoom, Microsoft Office a plus Multilingual fluency is an asset (English + Spanish, Korean, or Mandarin) The anticipated compensation range for this position is $28/hour – $34/hour based on experience. EEO: The Bishop's School is an equal opportunity employer. We are a diverse community that broadly reflects the people of the San Diego area and the United States at large. We aim to align our hiring process with our mission and institutional goals. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion or religious practices, sex, gender identity or expression, sexual orientation, citizenship status, national origin, age, ability status, military status, unemployment status or any other category protected by applicable local, state, or federal laws. The Bishop's School takes affirmative action in support of its policy to employ and advance all qualified candidates. #J-18808-Ljbffr Bishops