Administrative Assistant

Job Title

Pay Range: $29.38hr - $34.38hr

Requirement/Must Have:

• An Associate's Degree from an accredited institution in a related field.
• 2+ years experience in administration or coordination duties, supporting a large department or group.
• Proficiency with MS Word, Excel, Database, CMS and PeopleSoft applications.
• Working knowledge of navigating and data reporting.
• Effective and efficient written communication skills.
• Ability to work independently with strong problem-solving skills.
• Ability to provide internal and external customers with a courteous and professional experience.
• Ability to pass a Criminal Offender Record Information (CORI) check; background screenings; and medical requirements, including a physical examination and drug and alcohol screening.
• Possess excellent customer service and conflict resolution skills.
• Possession of a valid driver’s license without infractions.

Responsibilities:

• Prepare status reports, budgets, and charts.
• Maintain notes and action logs.
• Provide data entry and administrative support.
• Analyze, prepare, and maintain reports and records.
• Prepares activity related correspondence.
• Coordinates procurement and invoice review activities.
• Support and maintain proper document control and document management processes.
• Input requisitions and participate in the procurement process.
• Respond to each inquiry, whether from a customer, vendor or co-worker in a courteous and professional manner.
• Drive a company or personal vehicle to visit work sites as needed.
• Perform related duties and projects as assigned.

Nice to Have:

• A Bachelor's degree in a related field from an accredited institution.
• Experience providing administrative support in a public sector, transit, and/or facilities environment.

Qualification And Education:

• Ability to work any and all shifts and/or locations assigned or directed.
• Adhere to rules, regulations, collective bargaining agreements (if applicable) and policies including EEO, anti-discrimination, anti-harassment, and anti-retaliation policies.