Custom Cabinet Project Coordinator

Job Description

Job Description

This position is open due to growth and expansion in new markets! Frontier Door & Cabinet, Inc. is a premier provider of interior and exterior door products and high-quality cabinets for the commercial construction industry. With nearly 30 years of experience, we are the leader in commercial and multi-family residential doors, cabinets, and hardware. At our core, we value excellence, transparency, integrity, and respect—and it shows in everything we do. We've built a collaborative workplace where your ideas matter, your growth is encouraged, and continuous improvement is part of the journey. Join us in delivering innovative products and exceptional service from start to finish. We move fast, thrive on challenges, and promise one thing—no two days here are ever the same!

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Support the coordination of custom cabinet projects from contract through installation, helping ensure timelines, budgets, and quality standards are met.
• Assist in preparing for and documenting client meetings and pre-construction discussions related to custom cabinet design intent, budget, scope, and expectations.
• Review cabinet drawings, layouts, and architectural plans to confirm alignment with project scope and client specifications, flagging discrepancies to the Project Manager.
• Utilize software systems such as Agility, Zoho, and Excel to manage project schedules, sales orders, estimates, and change orders.
• Track and help process custom cabinet submittals, change orders, RFIs, and ASIs.
• Monitor cabinet product lead times and communicate proactively with internal teams and clients about material timelines and approval needs.
• Coordinate daily and long-term project schedules, material lead times, and installation sequencing alongside the Project Manager.
• Support vendor relationships through consistent communication and follow-up.
• Assist in tracking project budgets, billing progress, and budget milestones.
• Communicate clearly with accounting and clients regarding billing status and change order processing.
• Support daily and weekly production coordination meetings with internal teams and subcontractors.
• Provide shipping and staging instructions to internal logistics/shipping teams as directed.
• Help confirm custom cabinet products are delivered to the jobsite completed, labeled, and stocked correctly.
• Support periodic site visits to verify measurements, monitor installation progress, and help resolve field-related issues.
• Maintain project documentation and management software with current progress, cost tracking, and pending issues.
• Provide adept support to multiple departments and projects, ensuring seamless communication and collaboration between internal teams and external stakeholders.
• Maintain a composed and positive demeanor while handling daily office tasks, including clerical duties, customer communication, and database management.
• Maintain consistent and dependable attendance, recognizing that this role requires dedication to demanding hours and flexibility to accommodate dynamic schedules.
• Other duties as assigned.

EXPERIENCE AND EDUCATION

• High School Diploma or GED; Associate degree preferred.
• Construction environment experience or one year of experience in a similar role; custom cabinetry experience a plus.
• Must be able to read construction plans and specifications.
• Comfortable visiting job sites as needed.
• A combination of education and related experience may substitute for education requirements.

SKILLS AND ABILITIES

• Proficient in Microsoft Office Suite, particularly Excel, for efficient data management and analysis.
• Familiarity with project management software (e.g., Agility, Zoho) to track progress, coordination, budgets, and job site activities.
• Aptitude in navigating web browsers, search portals, and online data retrieval systems to support project coordination and research.
• Working understanding of blueprints and architectural drawings related to custom cabinetry.
• Exceptional communication skills, both verbal and written, coupled with strong administrative abilities for effective correspondence and customer interaction.
• Ability to maintain exceptional organization amidst competing priorities, showcasing self-discipline and strong time management capabilities.
• Commitment to meeting assigned deadlines and exceeding expectations, driven by genuine care for customer and company satisfaction.
• Capacity to exercise sound judgment in decision-making, balancing independence with collaboration as needed.
• Proven track record of strong attendance and reliability.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals in English.
• Ability to work schedule as assigned.

QUALIFICATION REQUIREMENTS: The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Sitting/Standing/walking approximately 8 hours/day, 5 days a week.
• Use of hands to finger, handle, or feel objects, tools, or controls; and talk and hear.
• Specific vision abilities required by this job include close vision, particularly reading that may be very fine print.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This role operates primarily in a professional office environment within Frontier Door & Cabinet, Inc.'s Tacoma, WA facility, with periodic travel to job sites.

SAFETY EQUIPMENT: Frontier Door & Cabinet, Inc.'s Safety Program and all established safety rules must be followed, and equipment used where required.

BENEFITS:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance