Recruiting Coordinator

Location 100% onsite role in Palo Alto, CA Work Schedule 32 hours per week total; Mon/Tues/Thurs 8 hour days and Wed/Fri 4 hour days Length 6 month contract Compensation $32.25 - $35/hour About Organization A new scientific institution that conducts curiosity-driven basic science and technology development to understand and treat complex human diseases. Our independent research organization was founded on the belief that many important research programs will be enabled by new institutional models. We operate in partnership with Stanford University, UCSF, and UC Berkeley. About you You have an exceptional eye for detail and pride yourself on accuracy and follow-through You enjoy the challenge of complex calendar tetris and can successfully navigate through ambiguous situations independently You're a natural relationship-builder, equally comfortable engaging with scientists, executives, and candidates You're proactive and self-directed, anticipating needs before they become problems You bring warmth and professionalism to every candidate interaction You're mission‑motivated and energized by contributing to a team working toward something meaningful In this position you will Deliver a warm, professional candidate experience across all touchpoints (virtual and in‑person) Own end‑to‑end interview scheduling (phone screens, virtual interviews, and on‑site visits) using Google Calendar and Greenhouse ATS Partner closely with Recruiters, Executive Assistants, and cross‑functional teams to coordinate complex, multi‑stakeholder scheduling requests Support Core Investigators with interview scheduling for postdoctoral candidates as needed Maintain and update interview load dashboards Champion candidate experience at every step - flagging friction points and proposing improvements Requirements Bachelor's degree or equivalent experience 1–2 years of experience in a recruiting support and/or coordination role Strong proficiency in Google Workspace, particularly Calendar and Gmail Ability to manage competing priorities with composure and precision Comfortable navigating ambiguity and working independently when needed Ability to move around our facility as needed throughout the day Preferred Qualifications Familiarity with Greenhouse ATS or a similar applicant tracking system Benefit offerings and eligibility are based on employment status and applicable plan terms. We do consider applications from qualified candidates with prior arrests and conviction records, in accordance with applicable regulations. Work authorization: At this time, we are unable to offer employment sponsorship. #J-18808-Ljbffr Premier Talent Partners