Shipping + Admin Assistant

Job Description

We’re looking for an organized, detail-oriented Shipping & Admin Assistant to join our growing jewelry team in Irvington, NY!

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This hands-on role combines administrative tasks with order packing. Much of your day will involve organizing and batching online orders, printing shipping labels and packing slips, and checking details to help orders go out accurately and on time. You’ll work closely with our Shipping Coordinator and Operations team, while also helping pick and carefully package our jewelry.

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If you enjoy keeping things organized, following a process, and checking off a detailed to-do list, this could be a great fit.

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Position Overview

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• Full-time: Monday–Friday, 9:00 AM–5:30 PM
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• On-site at our Irvington, NY office
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• A combination of computer-based work and hands-on packing, with extended periods of standing
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Key Responsibilities

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• Organize and batch online orders for daily fulfillment
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• Print and organize shipping labels and packing slips, checking that information is accurate
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• Review order details, shipping methods, and special instructions before processing
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• Help prioritize orders based on shipping deadlines
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• Pick and carefully pack jewelry orders according to our packaging guidelines
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• Assist with routine shipping software tasks and flag issues to the Shipping Coordinator
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• Help prepare outgoing orders for carrier pickups
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• Replenish packing supplies and assist with inventory restocking and counts
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• Keep order paperwork, supplies, and packing stations neat and organized
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• Follow shipping procedures and help keep instructions up to date
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• Assist with daily tracking, data entry, and other Operations tasks as needed
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Our Ideal Candidate

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• Has experience in administrative support, office coordination, order processing, or fulfillment
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• Is comfortable using computers, entering information accurately, and learning new software
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• Has strong organizational skills and close attention to detail
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• Can manage several small tasks, keep track of priorities, and follow through
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• Is dependable, communicates clearly, and asks questions when something needs clarification
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• Enjoys both independent work and being part of a team
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• Takes pride in accurate work and thoughtful packaging
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• Has an interest in jewelry and accessories
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Experience in a busy office setting, such as a dental, medical, or legal office can translate well to this position. Shipping experience is helpful, and familiarity with Shopify or Loop is a plus.

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