Accounting Operations Specialist

Accounting Operations Specialist

Company: Premier Pan Location: Glenwillard, PA 15046 Position Type: Full-Time, Onsite Experience Level: 3+ years

We are seeking a highly organized and detail-oriented accounting professional to manage a wide range of responsibilities, including accounts receivable, collections, order processing, and other related accounting functions. The ideal candidate will have strong accounting experience, excellent organizational skills, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Oversee accounts receivable functions, ensuring accuracy and timeliness of all transactions.
• Manage collections activities, including customer follow-ups and resolution of outstanding balances.
• Reconcile and approve freight bills for retail customers.
• Process and monitor customer orders, ensuring accuracy through all stages, from entry to shipment to invoicing.
• Handle Electronic Data Interchange (EDI) processing and troubleshoot any transmission or data discrepancies.
• Assist with onboarding new retail and distribution accounts, ensuring all compliance documentation, routing guides, and vendor setup forms are completed accurately.
• Research and resolve chargebacks, deductions, and discrepancies across retail platforms.
• Communicate effectively with internal departments and external retail partners to resolve issues promptly.
• Maintain accurate and organized financial records and documentation.
• Support accounting team with reporting, reconciliations, and month-end close activities as needed.
• Thrive in a fast-paced environment, especially during high-volume holiday seasons.

Qualifications

• 3+ years of experience in accounting, accounts payable/receivable, or related roles.
• Proficiency with Microsoft Office Suite (Outlook, Excel, Word, Teams).
• Excellent organizational and record-keeping skills, with a strong ability to prioritize and follow up.
• High aptitude for problem-solving and troubleshooting with minimal supervision.
• Exceptional attention to detail, accuracy, and time management.
• Excellent written and verbal communication skills.

Preferred

• Experience with ERP systems or other accounting software.
• Familiarity with vendor portals, chargeback systems, and retail compliance platforms.
• Experience with Electronic Data Interchange (EDI) transactions and troubleshooting.