Accounting Assistant

Philadelphia Gas Works Accounting Assistant

Philadelphia Gas Works (PGW) is the largest municipally owned gas utility in the nation, supplying gas service in the City of Philadelphia to over 500,000 customers. From its humble beginnings in 1836, PGW has grown into the large, modern facility that exists today. As one of the nation's leading natural gas providers, PGW prides itself on stability and continual growth. PGW is dedicated to becoming the Greenest Natural Gas Delivery Company in the region.

Become part of the PGW Team!

Responsibilities:

• This entry level Accounting Assistant is a cross-trained function that performs bookkeeping functions related to accounts payable/receivable, general ledger maintenance, capital/asset management and database upkeep based on unit assignment.
• This entry level position assists in any upgrade, update, change, custom and/or modification of any systems utilized in the Accounting and Reporting; trains entry level personnel and cross-train other employees at the 7B/3B classification; and may be responsible for delivery or pickup of items off company premises as directed.
• Complete all assigned work adhering to daily, weekly and/or monthly deadlines.
• Accounting & Reporting: Participate in the production of documents, spreadsheets and related supporting detail for administration of capital budgets including but limited to:
• Assisting in the analysis of Reimbursable Capital Projects from inception to capitalization. Including submission of appropriate invoices for payment.
• Maintaining PGW's Continuing Property Records (CPR) and Fixed Assets including but not limited to, capitalization and retirement of assets relative to project specifications.
• Maintaining, processing and supporting all monthly detail, invoices, usage, etc. to monthly capital spending as noted in the Capital Authorization Status Report, Capital Progress Report and Budget Category Status Report.
• Updating, monitoring, and maintaining spreadsheet detailing daily investments of both excesses operating funds and capital funds.
• Maintaining all records (actual funds spreadsheet) and preparing appropriate general ledger journal entries associated with all restricted investment.
• Opening, closing and performing project analysis of non-construction projects in the Accounting system, reconciles monthly detail to the sub-ledger.
• Updating interest income (4190) schedule monthly and analyze for accuracy.
• Participate in the production of documents, spreadsheets and related supporting detail for administration of accounts payable including but limited to:
• Balancing monthly Accounts Payable Trial Balance.
• Creating purchase requisitions and/or limited purchase orders; submit for proper approval to process departmental invoices including initiating purchase orders to replenish various departmental petty cash.
• Gathering all vendor invoices and supporting documentation to process daily payment batches through the Accounts Payable System for general accounts payable checks, wire transfer, payroll, customer refunds, retainage, credit invoices, etc.
• Participate in the production of documents, spreadsheets and related supporting detail for administration of accounts receivable including but limited to:
• Participate in the production of documents, spreadsheets and related supporting detail for financial reporting & reconciliation activities including but limited to:
• Maintaining related files and documents according to PGW record retention schedules, supplying copies of such documents as requested for internal and external audits.
• Analyzing, calculating, and reconciling interest income, bank fees, and related general ledger accounts, monthly bank statements for all PGW bank accounts including collection, assembly and comparison of bank documents, reports, PGW source documents, etc.
• Running and reconciling applicable payment reports as well as invoice batch reports for submission to supervisor for invoice batch approval.
• Preparing, calculating and entering appropriate general ledger journal entries to support PGW's income statement, balance sheet and supporting reports and schedules.
• Preparing and distributing monthly deposit correction summary and advice of error reports for review.
• Perform other work when operating conditions need it.

Qualifications:

• High School Diploma/GED; advanced accounting training preferred.
• Must be computer literate with proficiency in Microsoft office (specifically Excel and Word) as well as Oracle.
• Knowledge of one or more of the following areas of finance and accounting preferred: Accounts Payable, Accounts Receivable, Payroll, Finance, General Ledger, Bank Reconciliations, Capital, and Fixed Assets.
• Knowledge of general office practices and clerical office work with the ability to use standard office equipment such as copiers, facsimiles, etc. preferred.
• Must have completed required on-the-job training program and collective bargaining agreement requirements to progress from training salary wage 67B to standard full-time wage 63B.