Interview Scheduler

fully remote, but must reside near Chicago or Richardson in the event a full-time role opens or any onsite training comes up Job Description The Interview Scheduler plays a critical role in supporting the Talent Acquisition team by coordinating interview logistics across multiple departments, time zones, and locations. This role ensures a seamless, positive experience for candidates and hiring teams by managing complex calendars, communicating clearly and professionally, and providing administrative support throughout the hiring process. Key Responsibilities • Interview Coordination & Scheduling o Partner closely with Recruiters, Hiring Managers, and interview teams to schedule phone screens, virtual interviews, and in-person interviews across multiple locations. o Coordinate complex scheduling involving multiple interviewers, panel interviews, and shifting availability. o Communicate interview details and expectations clearly to candidates and internal stakeholders. o Manage calendar invitations, conference room reservations, virtual meeting links, and follow-up reminders. • Candidate Experience & Communication o Serve as a primary point of contact for candidates regarding scheduling, logistics, and next steps. o Ensure timely updates and a smooth, positive candidate journey from initial scheduling through final interviews. o Respond to scheduling changes or conflicts quickly and tactfully. Required Skills & Qualifications • Interview Scheduling Experience o Prior experience coordinating interviews across multiple teams, locations, or time zones. o Strong ability to navigate and manage competing priorities and shifting schedules. • Attention to Detail & Multitasking o Exceptional organizational skills with the ability to manage multiple requests simultaneously. o High accuracy in managing logistics, documentation, and communications. • Communication & Interpersonal Skills o Professional and clear written and verbal communication. o Ability to interact with candidates, hiring managers, and team members with professionalism, tact, and a customer-service mindset. • Technical Skills o Experience with Applicant Tracking Systems (ATS) and HRIS platforms. o Proficiency with Outlook or similar calendar/scheduling tools. o Comfortable with virtual meeting platforms (Teams, Zoom, etc.) and general office software. Preferred Qualifications

• Experience supporting Talent Acquisition in a high-volume or enterprise environment.
• Familiarity with multi-location or multi-time-zone scheduling.
• Background in HR, Recruiting Coordination, or administrative roles in a corporate setting.

Notes: Fully remote, but must reside near Chicago or Richardson in the event a full-time role opens or any onsite training comes up VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status VIVA