Subcontracts Administrator

Job Description

CALIBRE is an employee-owned mission focused solutions and digital transformation company, is seeking a detail-oriented Subcontracts Administrator to perform a full range of subcontract and purchasing functions. This is a hybrid position. The Subcontracts Administrator will be responsible for owning the full lifecycle of subcontract administration including , subcontract agreements, task orders, consulting agreements and purchase orders. Experience is preferred in a wide range of agreement types, including Fixed Price, T&M, LOE, IDIQ, and commercial transactions. Candidate must have knowledge of and experience with Contractor Purchasing System Review (CPSR) requirements. Candidate will support internal program management staff and be a primary point of contact for internal customers for subcontracting and purchasing functions.

Candidate must be capable of performing a wide variety of subcontract administration functions, including:

• Manage the procurement process from solicitations through closeout

• Draft and issue request for proposals

• Conduct price analysis of subcontract/vendor proposal

• Negotiate pricing, Subcontract, Non-Disclosure, and Teaming Agreements


• Ensure proper flow-down of prime contract requirements and clauses.

• Closely interface with internal Program Managers and advise operational staff on subcontracting issues

• Prepare for and participate in government small business audits and purchasing system compliance reviews

• Document and maintain subcontract files appropriately to comply with CPSR requirements and the CALIBRE Procurement Manual

Required Skills

• Ability to work collaboratively as part of a team, ensuring clear and effective communication with both internal and external clients

• Ability to work in a fast paced, deadline driven environment

• Strong organizational skills and exceptional attention to detail.

• Proficiency in Microsoft Office Suite (Excel, Word and PowerPoint)

Desired skills:

• Experience with Deltek Costpoint
• Knowledge of wage determination and SCA requirements
• Experience supporting or preparing for a Contractor Purchasing System Review (CPSR).
• Experience supporting a Property Management System Analysis (PMSA) review

Required Experience

• Minimum 3-5 years of experience with subcontracts and purchasing in a federal contracting environment using CSPR guidelines
• Working knowledge of Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS)
• Experience performing price/cost analysis

Salary range will be $85-95K