Bookkeeper - ES/MS - Clerical Support - School

Accounting/Bookkeeping Position

License and Certification Qualifications: None Required

Education Qualifications: H.S. Diploma or General Education Degree or equivalent with emphasis on business education

Required Additional post secondary education in a related field Preferred

Experience Qualifications: 3 years of accounting/bookkeeping experience Required

Accounting/bookkeeping experience with PeopleSoft or another Enterprise Resource Planning (ERP) software system Preferred

Skills Qualifications:

• Knowledge of generally accepted accounting principles and financial reports
• Ability to prepare reports and business correspondence
• Ability to solve practical problems
• Ability to work independently
• Strong organizational skills
• Strong computer skills with a working knowledge of Microsoft Excel and various integrated applications

Primary Responsibilities:

• Maintain accurate financial records for all funds received by or assigned to the local school by following general accounting policies and procedures as set forth by federal, state, and local Board of Education agencies and assist principals and/or assistant principals with financial decisions by providing advisement concerning the school's financial status.
• Maintain all financial transactions in the local school accounting software in accordance with GCPS Policy and Procedures, the Local School Accounting Manual and general accounting principles.
• Serve as the primary support for the principal regarding financial matters.
• Assist principal with annual school budget process as needed.
• Communicate to the principal areas of concern regarding school financials.
• Verify and deposit all local school funds in a timely manner.
• Review and process receipts into the appropriate account in the local school accounting software for all funds collected, including student clubs, community organizations, and special events; distribute resulting receipts to appropriate school personnel.
• Prepare deposit of all receipted funds.
• Serve as primary contact for scheduled pickup of deposits by armored car service.
• Manage local school disbursements
• Review local check requests for proper documentation and availability of funds.
• Process approved vendor invoices for payment in a timely manner.
• Serve as the school purchasing card manager
• Process school purchasing/travel card transactions within Works payment management system, verifying and coding all transactions.
• Prepare and submit purchasing/travel card monthly reports and documentation to Financial Operations by required deadline.
• Oversee local school online payment activities
• Serve as the primary contact for all online student activity payments.
• Reconcile and post all electronic deposits to the local school accounting software.
• Oversee reporting responsibilities for local school financial reports.
• Prepare all monthly financial reports and analysis as required in GCPS Policy and Procedure
• Process reports for principal review and submission to Financial Operations Department by required deadline.
• Process and distribute monthly reports for review by club sponsors and department chairs.
• Review monthly budget report and expenditure detail report for accuracy; process budget amendments and expenditure code corrections as needed.
• Maintain and gather all data for year-end reports.
• Facilitate data gathering and serve as liaison for annual audit.
• Communicate accounting processes to school staff, including receipting and purchasing, to ensure compliance with local school accounting procedures.
• Oversee electronic ordering of supplies and materials for local school as requested.
• Organize and maintain files for all school funds as specified in the Local School Accounting Manual.
• Participate in training programs to increase skills and proficiency as related to job assignment.
• Interact effectively with staff members and administrators, using tact and good judgment.

Physical Demands:

• While performing the duties of this job, the employee is frequently required to sit for extended periods of time.
• The employee is also required to talk, hear, stand, and walk.
• The employee may be required to use hands to touch, handle, feel, and/or reach.
• The employee is occasionally required to stoop, kneel, or crouch.
• The employee must occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and ability to adjust focus.
• The employee is required to operate a motor vehicle in performance of duties.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.