Administrative Specialist

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6/25/2026 (8:00 PM EDT)

req79011

Administrative Specialist

Pay Grade12

Salary

$35,712.48 - $53,568.48 Annually

Employment Type

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

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Hiring Agency

Cabinet for Health & Family Services | Department for Public Health

Location

275 East Main Street
Frankfort, KY 40621 USA

The agency may authorize the selected candidate to work a hybrid telecommuting schedule. The agency mayterminate or modify the telecommuting arrangement at any time.

Description

The Division of Maternal and Child Health (MCH) within the Kentucky Department of Public Health is dedicatedto advancing the health and well-being of children, pregnant women, and families across the Commonwealth. MCHsupports a wide range of statewide initiatives focused on early life health, family support, prevention, andlong-term wellness, serving one of Kentucky's largest and most impactful public health populations.

This administrative support position plays a key role in ensuring the smooth and effective operation of thedivision's programs and daily activities. The role provides essential organizational, coordination, andoperational support to leadership and program staff, contributing to the division's ability to deliverservices efficiently and effectively statewide.

The ideal candidate is highly organized, adaptable, and service-oriented, with strong communication andproblem-solving skills. This is an opportunity to be part of a mission-driven public health team, supportmeaningful work that impacts families across Kentucky, and contribute to the overall success of maternal andchild health initiatives.

Responsibilities include but are not limited to the following:

• Provides professional administrative support to the Division Office's operations.
• Answers the division's phone line and routes phone calls.
• Tracks and coordinates Division correspondence and approval routing forms, sorts mail, and maintainsDivision files.
• Monitors and maintains the Division Office's group mailboxes.
• Oversee the calendar for the division's conference room.
• Schedules meetings, coordinates, and maintains calendars for division leadership.
• Assists staff with securing needed inventory and equipment.
• Completes requests in the Cabinet's purchasing request system and routes them for approval.
• Maintains inventory records for the division's equipment.
• Acts as the primary point of contact for phone and IT-related issues and requests.
• Acts as the point of contact and assists staff with Open Records Request.
• Acts as the division's safety officer.
• Acts as a backup to branch administrative specialists.

Preferred Knowledge and Skills:

• Self-motivated and able to take initiative to anticipate needs and follow tasks through to completion.
• Detail-oriented.
• Strong organizational skills.
• Strong written and verbal communication.
• Ability to work as part of a team.
• Efficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, etc.).

The Cabinet for Health and Family Services (CHFS) participates in E-Verify and will provide the federalgovernment with your Form I-9 information to confirm that you are authorized to work in the U.S. CHFS willonly use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, or if you believe that CHFS has violated its E-Verify responsibilities, please contact the Departmentof Homeland Security (DHS) at View phone number on click.appcast.io or

Minimum Requirements

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS: One year of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Kellye Cheek at View email address on click.appcast.io or View phone number on click.appcast.io.

An Equal Opportunity Employer M/F/D