Administrative Associate 1

Administrative Associate 1

A leading university seeks an Administrative Associate 1 to provide financial transaction processing, executive scheduling, and general office support within its business affairs office.

Administrative Associate 1 Responsibilities:

• Process financial transactions, including expense reports, invoices, purchase orders, and department credit card transactions. Produce, monitor, and reconcile budget statements, research and resolve discrepancies, and maintain records and tracking of vendor payments and retainer usage.
• Plan and schedule executive staff calendars with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Handle office-wide scheduling, including complex meetings with clients across university entities.
• Respond to inquiries and determine and take appropriate action, handle incoming and outgoing mail, issue memos and reports, manage access to digital and paper files, monitor and order office supplies, and coordinate and monitor completion of routine maintenance services.

Administrative Associate 1 Qualifications:

• 4 years of administrative experience, or a combination of education and relevant experience.
• Experience with university financial systems.
• Experience processing financial transactions, including purchase orders, expense reimbursements, and purchase card verification.
• Experience with complex meeting scheduling.

Shift:

• Start time between 7:00 AM and 8:00 AM.