Office Manager

Office Manager $50,000 - $70,000 per year | Park Ridge, IL | On-site | Permanent Well Tenured CPA Firm Looking for Strong Office Manager A bit about us Our client is a boutique public accounting firm located in the northern Chicago suburbs, providing comprehensive tax and accounting services to individuals and closely held businesses throughout the Chicago area. Their practice includes individual, partnership, S-corporation, and trust taxation, along with bookkeeping and sales tax services for many of their existing clients. As a smaller firm, we pride ourselves on building long-term relationships with both our clients and our employees. Our team works closely together in an in-office environment where mentorship, accessibility, and professional development are part of everyday life. Rather than specializing in a single niche, our staff gain exposure to a diverse client base and a wide variety of tax engagements, creating opportunities to develop well-rounded public accounting experience. Why join us? Exceptional mentorship. Work directly with experienced CPAs and managers in a highly collaborative office where questions are encouraged and learning happens daily. Grow your career. We believe in promoting from within. Paid for every hour you work. Employees are paid hourly and receive time-and-a-half overtime during busy season. Manageable busy season. Busy season averages approximately six weeks, and we are expanding the team to further reduce workloads. Competitive benefits. Employer-paid health insurance; $300 annual HSA contribution; SIMPLE IRA with 3% employer match; 10 paid holidays; two performance and compensation reviews each year. A team that invests in people. We value curiosity, professionalism, and individuals who are eager to learn. We provide training and support to continue growing your career. Job Details Our growing CPA firm is looking for a highly organized, detail-oriented Office Manager/Executive Assistant to join our team. This role is integral to the smooth running of our office and will provide executive support in a one-on-one working relationship with the directors. The ideal candidate will be a self-starter who thrives in a fast-paced, dynamic environment and has a proven track record of initiative and problem-solving. The person should enjoy working with technology and help the team adapt to AI, leveraging new tools and supporting. Responsibilities Manage and maintain executives' schedules, appointments, and travel arrangements. Occasionally preparing invoices, reports, memos, letters, financial statements, and other documents using word processing, spreadsheet, database, or presentation software. Supervise and coordinate activities of staff. Prepare responses to correspondence containing routine inquiries. Perform general office duties, such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work. Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution. Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors. Meet with individuals, special interest groups, and others on behalf of executives, committees, and boards of directors. Manage and maintain all aspects of office services including, but not limited to, office supplies, reception, mail, large purchasing requests and facilities. Coordinate and manage special projects, including working collaboratively with staff to ensure projects meet deadlines. Qualifications Minimum of 5 years of experience as an Office Manager or Executive Assistant. Bachelor's degree in Business Administration or related field is preferred. (NOT required) Strong knowledge of office procedures and basic accounting processes. Proven experience in billing processes. Outstanding communication and negotiation abilities. Proficiency in MS Office and office management software. Exceptional organizational and multitasking skills. Ability to work under pressure and meet deadlines. Attention to detail and problem-solving skills. Discretion and confidentiality. A proactive approach to problem-solving with strong decision-making skills. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. 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