Facilities Coordinator

Facilities Coordinator-JLL

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves:

As a Facilities Coordinator at JLL, you'll provide essential facility management services that keep workplace operations running smoothly and efficiently. This role positions you as a key liaison between clients, vendors, and internal teams, ensuring seamless coordination of daily facility activities and administrative functions. You'll support the facilities management team with everything from procurement and vendor coordination to budget tracking and service contract management, while also handling the practical, hands-on aspects of workplace operations. At JLL, we are collectively shaping a brighter way — for our clients, ourselves and our fellow employees, and this role gives you the opportunity to directly impact workplace experiences through proactive facility oversight. Your attention to detail and customer-focused approach will be critical as you monitor office operations, manage parking logistics, coordinate maintenance activities, and respond to evolving facility needs.

What Your Day-To-Day Will Look Like:

• Monitor facility operations continuously and serve as the primary point of contact for clients, visitors, vendors, and service providers to ensure minimal disruption to the workplace

• Manage parking operations including permit coordination, space assignments, and resolving parking-related issues for building occupants

• Process and track facility-related tickets through technology portals, ensuring timely resolution and appropriate follow-up with customers

• Coordinate procurement activities with finance teams, including issuing purchase orders, managing bid requests, and overseeing service and construction contracts

• Provide hands-on support for workplace needs including event setups, furniture moves, space reconfigurations, and other physical coordination tasks

• Process accounts payable and accounts receivable, assist with budget requests and analysis, and research and report on budget variances

• Utilize facility management technology portals and systems to manage work orders, track vendor performance, and maintain accurate operational records

Required Qualifications:

• High school diploma or equivalent

• 2+ years of experience in facility administration, property management, or related operations role

• Superior customer service skills with the ability to maintain professionalism in stressful situations and respond effectively to diverse facility needs

• Strong computer skills with proficiency in Microsoft Office Suite (especially Excel), facility management portals, and technology platforms

• Proven ability to manage multiple administrative and operational tasks simultaneously, including financial processes and physical coordination work

• Excellent written, verbal, and interpersonal communication skills with a collaborative working style and willingness to provide hands-on support where needed

Preferred Qualifications:

• Associate's or Bachelor's degree in facilities management, business administration, or related field

• Experience working in corporate office environments or commercial real estate settings

• Knowledge of procurement processes, purchase order systems, and working with finance departments

• Familiarity with ticketing systems, CMMS platforms, and facility management technology tools

Location: Chicago, IL

Schedule: M-F 8AM-5PM

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Expected compensation for this position:

50,300.00 – 55,000.00 USD per year

Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

On-site –Chicago, IL

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits include:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay