Legal Secretary

Roles and Responsibilities Vedder's Dallas office is seeking two Legal Secretaries. The Legal Secretary provides support to attorneys and paralegals resulting in a high level of client service; managing extensive and detailed domestic and international travel arrangements; high volume processing of new business intake; handling extensive and intricate client billing; preparing and submitting attorney expenses; inputting attorney time entries; responding to client inquiries via phone and email; arranging meetings and conferences for internal groups and related to business development activities; document processing and editing; preparing and formatting legal documents; coordinating calendars; monitoring incoming mail and e-mails; maintaining and updating client files and other tasks. Key Responsibilities Assist attorneys with frequent and voluminous new client applications and conflict checks. Prepare and revise, format and finalize a wide variety of legal documents, including printing, scanning and various binding methods as appropriate. Open, review and route mail and other correspondence as directed. Proficiency with making and managing travel arrangements with assistance of travel agency to ensure all aspects of travel are made accurately and communicated effectively for extensive travel both in the U.S. and abroad (i.e., air, hotel, car, train, meeting rooms, travel membership accounts and the like). Work closely with Accounting Department staff to prepare high volume client billings and receivables to meet client billing format and reporting requirements. Accurately enter attorney time into time‑keeping system to meet daily/weekly deadlines. Prepare and submit expense reports. Establish and maintain paper and electronic client and administrative files in compliance with current firm policies. Interact on a daily basis with departments within the firm to facilitate highest possible legal support. Answer, screen and place phone calls to clients and other business associates and respond to client inquiries. Provide assistance to other Legal Secretaries within the firm whenever necessary to meet firm and client needs. Skills & Competencies Knowledge of corporate transactional and closing processes. Advanced knowledge in formatting briefs, pleadings and other litigation documents. Knowledge of e‑filings, Texas and Federal Court procedures. Knowledge of legal terminology. Excellent written and verbal communication skills. Ability to deal courteously and effectively with others. Ability to read, interpret and follow instructions. Ability to work core business hours with flexibility for overtime, as required. Personable, professional, detail‑oriented and a problem solver. Able to prioritize tasks in a high‑pressure environment. Strong organizational skills combined with the ability to work independently and be resourceful with problem solving. Qualifications & Required Experience Bachelor's degree preferred. Minimum of five (5) years of legal secretarial experience in a law firm environment working with multiple attorneys required. Position also requires the ability to work under pressure to meet strict deadlines. Computer Skills To perform this job successfully, an individual must be proficient in the following software: Outlook, Word and Excel Adobe Benefits Competitive salary commensurate with skills and experience. Discretionary annual bonus program. Discretionary profit‑sharing and 401(k) matching to help you plan for your future. Comprehensive health, dental and vision plans, optional health savings and flexible spending accounts, firm‑paid Life and Disability benefits and wellness programs to support your overall well‑being. Competitive time‑off package including vacation days, paid holidays, sick time and personal days. Opportunities for continuous learning and career growth through firm‑provided training programs. Anniversary and Vedder Praise Programs to celebrate your achievements and milestones. Hybrid work model and family‑friendly policies. Employee discount program, pre‑tax commuter benefits, backup child and elder care and Employee Assistance Program (EAP), fitness center discounts and more. Equal Employment Opportunity Vedder Price P.C. is an equal opportunity employer. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability (where applicant is qualified to perform the essential functions of the job with or without reasonable accommodations), medical condition, protected veteran status, gender identity, genetic information, or any other characteristic protected by federal, state or local law. We participate in E‑Verify. Applicants who are interested in applying for a position and require special assistance or an accommodation during the process due to a disability should contact the Vedder Recruiting Team at View email address on click.appcast.io. Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr