Administrative Assistant

Veracity Engineering is an industry leader in aviation engineering and management consulting. We apply proven principles and innovative approaches to solve tomorrow’s problems today. Since 2001, Veracity’s staff of experienced, passionate and creative professionals has provided our government and commercial clients with innovative solutions to modernize air traffic systems and advance global initiatives in safety, efficiency, and capacity. Veracity Engineering has an exciting opportunity for Administrative Assistant (Entry Level). You will provide expertise in general clerical, secretarial, receptionist, word processing, filing and record keeping, and non‑complex analysis. Proficient in Microsoft Office, Office 365, and other general‑purpose business management software. Performs administrative and management support services for a wide range of office functions. Provides administrative support in the management of personnel, financial, operations and technical programs. Requires substantial coordination and interfacing with other offices. The Candidate will provide administrative support to customer supervisors, managers and staff in supporting the Federal Aviation Administration (FAA) with the upkeep and closing of tickets within the IT Remedy ticketing system. The Candidate will apply established rules, policies and procedures in carrying out all administrative and/or non‑technical functions, including completing shipments, deliveries and receiving equipment throughout all the FAA facilities, as well as accepting and transferring equipment through tracking systems. Position Overview Essential Duties and Responsibilities Provide office support and prepare documentation using various data systems and/or software including Microsoft Office Suite (Outlook, Excel, Word, PowerPoint and Access), time‑entry system (i.e., CASTLE), government travel system (currently E2 Solutions), and other document‑management and data‑management systems as directed (PRISM). Provide management and support for software and/or hardware procurement, installment, maintenance, tracking and disposal. Possess knowledge and utilize the AITS (Automated Inventory Tracking System) and KSN (Knowledge Services Network) sites daily for upkeep of inventory. Management of enterprise or specific licenses and contracts governing the use of those software or hardware assets. Maintain files, records and logs showing the status of actions and correspondence. Ensure that routed document packets include all required documents and that all documents are signed, approved and/or reviewed. Perform file maintenance assuming responsibility for the accuracy of the filing. Supply management to include ordering and tracking supply levels, compiling requests from team for office supplies, etc. Provide logistics administrative support for converting historical documents into electronic format, for importation into a digital archival system. Additionally, provide support to ensure that customer content meets criteria for content accessibility, preservation of information, re‑usability, validation and tracking as defined by the customer. Requirements Ability to apply techniques peculiar to several unrelated functions, such as statistical charting, property management of Government Furnished Equipment (GFE), organizational structure, planning, budget and fiscal control, personnel recruitment and placement, data systems, staffing standards development and office management. 1‑4 Years of relevant work experience. Proficiency in the MS Office product suite. Physical Demands While performing the duties of this job, the employee is occasionally required to stand, walk, sit, use hands to finger, handle or feel objects, tools or controls, type or write, reach with hands and arms, talk or hear, taste or smell. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. This position is performed in a traditional office environment. Benefits At Veracity, we want our employees to excel and grow professionally. With an emphasis on continuing education, we demonstrate our commitment to employee growth and development by providing tuition reimbursement for education and certifications. In addition to tuition reimbursement, we offer one of the best benefits packages in the industry: competitive health benefits package, paid time off, 401(k) matching and vesting from day one to name just a few of our benefits and perks. U.S. Eligibility Requirements (Standard for all U.S. Positions) Must be 18 years of age or older. Must be willing to submit to a background investigation; any offer of employment is conditioned upon the successful completion of a background investigation. Must have unrestricted work authorization to work in the U.S. For U.S. employment opportunities, Veracity hires U.S. citizens, permanent residents, asylees, refugees and temporary residents. Temporary residence does not include those with non‑immigrant work authorization (F, J, H or L visas), such as students in practical training status. Exceptions to these requirements will be determined based on the shortage of qualified candidates with a particular skill. Veracity will require proof of work authorization. Must be willing to execute Veracity’s Confidentiality and Non‑Disclosure Agreement which requires, among other things, post‑employment obligations relating to non‑solicitation, confidentiality and non‑disclosure. Veracity believes that all persons are entitled to equal employment opportunity and does not discriminate against or favor any applicant because of race, sex, color, disability, national origin, religion, creed, age, marital status, veteran status, gender, gender identity/expression, actual or perceived sexual orientation or any other protected characteristic. Equal employment opportunity will be extended in all aspects of the employer‑employee relationship, including, but not limited to, recruitment, hiring, training, promotion, transfer, demotion, compensation, benefits, layoff and termination. In addition, Veracity will make reasonable accommodations to known physical or mental limitations of an otherwise qualified applicant with a disability, unless the accommodation would impose an undue hardship on the operation of our business. NOTE: This job description is not intended to be all‑inclusive. Employee may perform other related duties as required to meet the ongoing needs of the organization. Employment at Veracity Engineering is “at will,” meaning that neither you nor Veracity Engineering has entered into a contract regarding the duration of your employment. Veracity is an EEO/affirmative action employer M/F/D/V. #J-18808-Ljbffr Veracity Engineering