Senior Clerical and Administrative Assistant JBA

Clerical and Administrative Support Specialist

US Federal Solutions is seeking a detail-oriented Clerical and Administrative Support Specialist to support the Air Force. This role provides essential administrative and operational support to a highly structured organization responsible for Air Force financial management. The ideal candidate is organized, responsive, and comfortable supporting senior government staff in a fast-paced environment.

This position plays a key role in keeping Air Force operations running smoothly through strong administrative execution, clear communication, and reliable follow-through.

Administrative & Clerical Support

• Provide day-to-day clerical and administrative support across a wide range of executive and office support functions.
• Maintain a thorough understanding of Air Force's mission, objectives, and organizational structure to support effective coordination and communication.
• Monitor communications and make scheduling recommendations while maintaining daily calendars for assigned federal staff.

Correspondence & Documentation

• Prepare, edit, and format correspondence, memorandums, reports, presentations, and other official communications for internal and external distribution.
• Review correspondence requiring signatures for accuracy, formatting, grammar, regulatory compliance, and required attachments.
• Track and manage correspondence and suspenses using approved databases to ensure deadlines are met.
• Document and update internal standard operating procedures related to clerical and administrative processes.

Meetings, Conferences & Events

• Plan, coordinate, and support on-site and off-site meetings, conferences, and events for Air Force leadership and staff.
• Support high-level meetings including Air Force All Calls, staff meetings, executive sessions, and conferences by coordinating venues, attendees, schedules, and logistics.
• Prepare slide templates, preview binders, and meeting materials.
• Set up conference rooms and board rooms, including name cards, materials, and audio/visual equipment.
• Operate briefing equipment as needed, take attendance, distribute meeting minutes, and track follow-up action items.

Scheduling & Facilities Coordination

• Schedule and maintain calendars for assigned meeting spaces within the organization.
• Coordinate meeting logistics and de-conflict schedules to ensure appropriate attendance.

Records & File Management

• Maintain electronic and hard-copy files in accordance with approved guidelines and Air Force policy.
• Manage compliant electronic filing and data storage systems in accordance with AFI 33-322.

Executive & Stakeholder Interface

• Serve as a point of contact for phone calls and visitors, directing or redirecting inquiries appropriately.
• Communicate and coordinate with government and contractor executives and their staff to facilitate assigned activities.
• Participate in meetings and conferences to support documentation and coordination needs.

Office Operations & Travel Support

• Order and maintain approved office supply inventories using established processes.
• Assist assigned staff with official travel requirements in accordance with government procedures.