Personal Assistant to CEO

Spencer's is a luxury boutique spa redefining the modern wellness experience.

With our flagship location in the heart of SoHo, New York City, a second in West Hollywood, California and our newest in Williamsburg, Brooklyn, we blend timeless design with advanced wellness treatments to offer something truly unique: elevated, luxurious spa experiences at an accessible price point.

Our chic facilities offer state-of-the-art equipment. Spencer's is less a traditional spa and more a space for design, comfort, and effortless aesthetic, a place for our guests to slow down, feel taken care of, and enjoy every detail.

Behind every experience is a passionate team of expert therapists, attentive sales associates, dynamic people managers, and visionary corporate leaders. We thrive on collaboration, creativity, and a shared commitment to excellence. Together, we're creating new experiences and reimagining wellness.

If you're driven by purpose, inspired by design, and passionate about wellness, we invite you to grow with us.

Job Title: Personal Assistant to CEO

Location: Soho (HQ Office)

Position Type: Full-time, hourly


Compensation: $45-55 p/ hr

We are seeking a highly organized, discreet, and proactive Personal Assistant to support a CEO across professional, personal, and household matters. This role requires exceptional judgment, flexibility, emotional intelligence, and the ability to operate in a fast-paced, high-expectation environment with absolute confidentiality.

The ideal candidate is detail-oriented, resourceful, calm under pressure, and experienced managing complex schedules, travel, communications, and lifestyle logistics.

Key Responsibilities

Executive Support

• Manage complex calendars, scheduling, and meeting coordination across multiple time zones
• Prioritize and respond to communications on behalf of the CEO when appropriate
• Coordinate business appointments, conferences, and executive events
• Prepare agendas, briefing materials, expense reports, and follow-up items
• Serve as gatekeeper and liaison with executives, investors, advisors, and external partners

Personal & Lifestyle Management

• Coordinate personal appointments, reservations, and household schedules
• Oversee luxury travel arrangements including flights, hotels, ground transportation, visas, and itineraries
• Manage gifting, special events, and personal logistics
• Handle personal shopping, sourcing, and vendor coordination
• Support relocation, property oversight, and residence management as needed

Administrative Operations

• Maintain confidential files, records, and sensitive information
• Own the management and operations of business office; coordinating with cleaning company, stocking and ordering supplies
• Process invoices, reimbursements, and basic bookkeeping support
• Conduct research and prepare summaries or recommendations
• Create systems and workflows to improve organization and efficiency
• Assist with special projects and ad hoc requests with urgency and professionalism

Qualifications

• 5+ years of experience supporting a CEO, founder, or UHNW individual