Administrative Assistant-Accounting

Administrative Assistant-Accounting

Ridgeway, Henry

Nearest Major Market: Blacksburg Nearest Secondary Market: Virginia

Position Summary: Support local management in recording financial details for the site, including maintaining financial records, submitting invoices for payment for AP and accurately billing clients for services rendered. The Accounting Assistant provides support to management personnel by effectively managing his/her schedule and performing a wide variety of responsible, complex and confidential administrative and analytical and research duties. As part of the DSV team, Associates are expected to meet company objectives in the areas of performance, safety, and quality. Associates are also expected to comply with all corporate and site-specific policies.

Essential Duties and Responsibilities:

• Provides support in addressing issues of a financial nature and provides all relevant information to meet internal demands.
• Work closely with the Supervisor, Advanced Financial Analyst and Financial Analyst to ensure smooth operation of all finance/accounting matters
• Match invoices to statements and purchase orders to invoices
• Ensure swift payment of invoices
• Collect and confirm accuracy of all charges and expenses for a file to be billed
• Proactively identify and resolve billing related issues
• Input accounting data into the accounting system with speed and accuracy
• Order and maintain inventory of office and warehouse supplies
• Provide support in the production of financial statements and applications, preparation of spreadsheets, reports and correspondence as required
• Plan, organize and manage own workload to ensure your contribution to the company's monthly financial reporting process is achieved in a timely and accurate manner
• Provide administrative and financial support to the management staff
• Handle sensitive and confidential information in a professional, mature, discreet and secure manner
• Create and disseminate various financial reports
• Manage Accounts Payable process: coordinate purchasing and tracking of vendor invoices through the system and track associated revenue accruals
• Financial: Month-end close responsibilities: journal entries, corporate submissions, expense management, budgetary support for cost centers and ad hoc analysis
• Prepare month-end journal entries – focused on cost accruals
• Effectively communicate with employees, customers, suppliers & others on behalf of site management
• Respond to finance related queries
• Work with staff on mitigating chargebacks
• Any other duties that may be deemed appropriate to this role

Other Duties:

• Publish periodic financial reports, including but not limited to: accounts payable, freight and consumable metrics, to provide department owners and leadership visibility to financial results
• May be expected to cross train in other administrative staff functions to support the site and contribute to associate development.
• Performs other duties as required.
• Work overtime as dictated by business whether mandatory or voluntary.

Supervisory Responsibilities: None

Minimum Required Qualifications:

• Education and/or Experience: High School Diploma or General Education Degree (GED) 2 years' experience as an Accounting Assistant 1 year experience in Accounts Receivable/Accounts Payable Basic understanding of accounting processes and procedures
• Skills and Abilities:
• Computer Skills: Proficiency in MS Office applications (Word, Excel, Outlook, PowerPoint)
• Language Skills: English (reading, writing, verbal)
• Mathematical Skills: Basic Math and Strong analytical skill set
• Other Skills: Effective communication skills Capable of multitasking and performing general administrative skills Strong business writing skills needed High attention to detail Understanding of accounting processes and procedures
• Preferred Qualifications:
• College degree in related field 2-3 years' experience in accounting/bookkeeping/finance Self-motivated and enthusiastic Able to work effectively with minimal management guidance/supervision Good communication and listening skills Great organizational skills used in planning own work Good analytical ability Good problem-solving ability Ability to work under pressure and meet targets and deadlines Able to work in a busy office environment that often demands high levels of concentration Able to respond effectively to changing priorities Awareness of the provisions of the Data Protection Act and be able to apply these within the organization Available to work and able to manage high volume workload, especially during month-end close period
• Physical Demands:
• Occasionally Handling/Fingering, Sitting Frequently Bending Constantly Walking and Standing Ability to Lift/Carry and Push/Pull 21-50 pounds Reach above shoulder, reach outward, squat, or kneel.
• Work Environment:
• While performing the duties of this job, the employee rarely is exposed to fumes or airborne particles, toxic or caustic chemicals. The noise level in the work environment is usually low to moderate.
• DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, national origin, or any other characteristic protected by applicable federal, state or local law. If you require special assistance or accommodation while seeking employment with DSV, please contact Human Resources at View email address on click.appcast.io.