Accounts Receivable Assistant (Hybrid)

Job Description

Job Description

Location: Mercerville, NJ (Hybrid: 1–2 days per week in-office)

Compensation: $40,000 per year ($19.23/hour)

Benefits: 100% Employer-Paid Medical, Dental, and Vision Premiums + More!

Position Summary

OCA is seeking a detail-oriented Accounts Receivable Specialist to join our team! This role plays a vital part in the financial health of OCA by accurately and efficiently managing billing and invoicing processes across all serviced accounts.

This is an ideal opportunity for an entry-level to early-career candidate (1–3 years of experience) who excels in a fast-paced environment, possesses strong communication skills, and has hands-on proficiency with QuickBooks Online and Microsoft Excel.

Why Join OCA?

At OCA, we value our team. In addition to a flexible hybrid schedule, we cover 100% of the single coverage premiums for your medical, dental, and vision insurance —ensuring more of your hard-earned salary stays in your pocket.

Key Responsibilities

• Billing & Invoicing Operations: Prepare and issue comprehensive bills, invoices, and customer statements; perform new client reviews and account setups.
  

• Payment Processing & Reconciliation: Accurately process and apply incoming payments, execute daily AR transactions, facilitate bank deposits, and perform meticulous reconciliations on the accounts receivable ledger.
  

• Client Communication & Support: Investigate and resolve billing discrepancies, send timely payment reminders, follow up on outstanding invoices, and provide exceptional telephone support to clients with AR inquiries.
  

• Reporting: Generate financial statements and reports providing clear insights into accounts receivable status to aid financial decision-making.
  

• Compliance & Data Management: Maintain strict adherence to all state and federal data privacy regulations, including HIPAA.
  

RequirementsQualifications & Technical Skills

• Experience: 1–3 years of experience in accounts receivable or a related administrative/finance capacity.
  

• Software Proficiency:
  

  • Proficiency in QuickBooks Online required.
    

  • Proficiency in Microsoft Excel (data entry, basic formulas, spreadsheet management) and MS Office Suite required.
    

  • Experience with Zoho or Salesforce is a plus.
    

• Education: High School Diploma or GED required; Bachelor’s degree in Accounting or Business is a plus.
  

• Key Skills: High attention to detail, strong problem-solving abilities, excellent organization in a deadline-driven environment, and professional verbal and written communication skills.
  

Benefits

Work Schedule & Benefits

• Work Schedule: Full-time. Monday–Thursday 9:00 AM–5:00 PM, Friday 8:30 AM–4:30 PM.
  

• Hybrid Flexibility: 1–2 days per week in-office (Mercerville, NJ) with remote flexibility.
  

• 100% Employer-Paid Premiums: OCA pays 100% of single coverage premiums for Medical, Dental, and Vision insurance.
  

• Financial Security: 401(k) plan and Life Insurance options.
  

• Time Off: Paid Time Off (PTO) + 9 paid holidays (including the day after Thanksgiving!).
  

Company Description

We’re in business to help people!

With our roots dating back to our formation in 1983, we began as a full service employee benefit brokerage firm. At the request of one of our clients, we began providing Cafeteria Plan administrative services to our clients in 1986 and expanded our services to include Health Reimbursement Arrangements in 2004. As an established benefit broker, our founder made the critical decision to stop writing new insurance coverage and elected to focus on the administration of TPA services.

As a growing family-owned business, we recognize the value of partnering with the very best. To build our distribution system, OCA made a conscious effort to reach out to the best brokers and general agents. Back in 1997 for compliance purposes we retained what industry experts consider the preeminent legal counsel in our industry, Alston & Bird. We have coupled this with industry leading technology and a core philosophy that we hire, train, and develop employees that know they have one fundamental job to do; to help people!

Come join our team!

Company Description

We’re in business to help people!\r\n\r\nWith our roots dating back to our formation in 1983, we began as a full service employee benefit brokerage firm. At the request of one of our clients, we began providing Cafeteria Plan administrative services to our clients in 1986 and expanded our services to include Health Reimbursement Arrangements in 2004. As an established benefit broker, our founder made the critical decision to stop writing new insurance coverage and elected to focus on the administration of TPA services.\r\n\r\nAs a growing family-owned business, we recognize the value of partnering with the very best. To build our distribution system, OCA made a conscious effort to reach out to the best brokers and general agents. Back in 1997 for compliance purposes we retained what industry experts consider the preeminent legal counsel in our industry, Alston & Bird. We have coupled this with industry leading technology and a core philosophy that we hire, train, and develop employees that know they have one fundamental job to do; to help people!\r\n\r\nCome join our team!\r\n\r\n