Office of Admissions-Transcript Verification Student Associate (in-person)

Office of Admissions-Transcript Verification Student Associate (in-person) Hiring Department: Enrollment Management Position Open To: All Applicants Weekly Scheduled Hours: 19 FLSA Status: Non-Exempt from FLSA Earliest Start Date: Immediately Position Duration: Expected to Continue Until Dec 31, 2026 Location: UT MAIN CAMPUS Job Details Purpose The position involves reviewing high school transcripts, academic coursework, and significant data entry. Applicants must be reliable, have consistent and punctual attendance, be able to perform under minimum supervision, and possess excellent time management skills. Position requires utmost discretion, security and integrity, as the data is confidential. Preference given to those receiving work-study through the Office of Scholarships and Financial Aid. Training will be provided. Responsibilities Input Data: Enter information into databases, spreadsheets, or systems primarily digital files. Verify Accuracy: Double-check entries for errors and inconsistencies to maintain data integrity. Organize and Sort Data: Sort and categorize data for easy retrieval, reference, and analysis. Required Qualifications Currently enrolled undergraduate student at the University of Texas at Austin Maintain a 2.5 cumulative GPA Have and maintain good academic and judicial standing at the University Ability to be flexible and energetic in a fast-paced environment Commitment to complete all required training and attend team meetings Maintain discretion, security and integrity with confidential information Be timely, responsible and responsive Be able to work independently as well as collaborate with a team Be able to think critically and problem solve to interpret data to make reasonable conclusions Work Conditions Work is in person during standard 8am-5pm office hours Involves significant review and data entry of transcript coursework for applicants to UT Austin Training and assessment will be provided Employment Eligibility Please confirm your eligibility for this position here: Retirement Plan Eligibility Students in this position may choose to enroll in the UTSaver voluntary retirement programs. Background Checks A criminal history background check will be required for finalist(s) under consideration for this position. Equal Opportunity Employer The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. Pay Transparency The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. Employment Eligibility Verification If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. E-Verify The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF] Compliance Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act) and are required to be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701. About the University Start Here, Change the World At The University of Texas at Austin, tradition meets innovation in the heart of a city that frequents lists of the best places to live and work. Named by Forbes as one of America's Best Large Employers for the sixth year in a row in 2025, UT offers both a dynamic work environment and a gateway to vibrant local culture. Whether you're at the forefront of the student experience, conducting world-changing research or supporting the engine that drives Texas’ flagship university, working at UT means making a lasting impact on our city, our state and our world. Our more than 20,000 faculty and staff empower 55,000+ students to challenge ideas, pursue passions and shape their futures. Joining UT, you’ll become part of a community dedicated to making a meaningful impact on campus and throughout the world. Looking for a student job? Please see our Student Employment site. Contact Information Email comments to View email address on click.appcast.io. For questions or concerns regarding equal opportunity only, contact Equal Opportunity Services. Additional information for applicants can be found on the Human Resources web page: Applying for Employment. For more job information, call the Human Resource Service Center at View phone number on click.appcast.io, or toll-free at View phone number on click.appcast.io. UT Austin is a Tobacco-free Campus #J-18808-Ljbffr University of Texas