Accounts Receivable Manager

The Accounts Receivable Manager will oversee the Company's incoming payments, manage the collections process, and ensure timely cash flow. The ideal candidate will possess strong analytical skills, a solid understanding or desire to learn Accounts Receivable, passionate about supporting our Customers, and the ability to thrive in a fast-paced environment. This role is hands‑on and requires strong leadership, organization, and process improvement skills. Excellent verbal and written communication skills are key to success in this role.

JOB RESPONSIBILITIES:

Customer Payment Setup (ACH & Portals)

• Set up and manage customer payment portals for ACH, wire, credit card, or other electronic payment methods
• Work directly with customers to onboard ACH and electronic payment options
• Ensure customer payment information is accurate, secure, and up to date
• Coordinate with internal teams and banking partners on portal access and functionality
• Promote electronic payment options to improve collection speed and cash flow
• Cash Receipts & Bank Deposits
• Receive, log, and deposit customer checks in a timely manner
• Monitor incoming ACH and electronic payments
• Ensure deposits are properly supported and recorded
• Cash Application & Accounting System Entry
• Enter and apply cash receipts in the accounting system
• Apply payments correctly to invoices, retainage, and credits
• Process offsets, adjustments, and corrections as required
• Maintain accurate AR aging and customer balances
• Reconcile AR subledger to the general ledger
• Review aging reports and identify past-due or at‑risk accounts
• Provide management with updates on collections, expected cash, and problem accounts
• Support month‑end close and audit requests related to AR
• Process Improvement & Compliance
• Maintain organized documentation for billing, collections, and payment setup
• Develop and enforce standardized AR and collections procedures
• Identify opportunities to improve billing accuracy and speed of collections
• Ensure compliance with internal controls and company policies

IDEAL EXPERIENCE & QUALIFICATIONS:

• Bachelor’s degree in Accounting, Finance, or a related field is preferred.
• Minimum of 5+ years of experience in Accounts Receivable, preferably in the construction industry with 2+ years of managing a team of individuals.
• Ability to work independently with a proactive approach to resolve issues and improve AR processes with Internal Controls.
• Strong interpersonal and communication skills, including the ability to communicate effectively with all levels of personnel.
• Proficiency in Accounting software (Vista, SAP, NetSuite, etc.) and Microsoft Office Suite (Excel, Word).
• Excellent organizational and time management skills with a strong attention to detail.
• Knowledge of construction industry‑specific Accounting practices and terminology is highly beneficial.
• Certification in Accounts Receivable or bookkeeping (e.g., AAP) can be an advantage.

Founded in 1945, Gallo Mechanical is a premier mechanical construction and service provider headquartered in New Orleans, bringing more than 80 years of experience delivering mission‑critical HVAC and plumbing solutions across the southeastern United States—from Houston to the Carolinas. Guided by its values of family, service, and performance, Gallo maintains an unwavering commitment to its people and proudly serves healthcare, hospitality, education, industrial, and high‑tech markets with a strong focus on safety, quality, and customer satisfaction.

Inclusive Employer

Our number one focus will always be our people. Gallo Mechanical welcomes employees from varied backgrounds and walks of life, and it’s reflected in our diverse community. Gallo Mechanical is proud to be an equal opportunity employer and is committed to administering personnel actions, including hiring, training, promoting and compensating its employees, without regard to race, color, religion, sex, sex stereotyping, pregnancy (which includes pregnancy, childbirth, and medical conditions related to pregnancy, childbirth, or breastfeeding), gender, gender identity, gender expression, national origin, age, mental or physical disability, ancestry, medical condition, marital status, military or veteran status, citizenship status, sexual orientation, genetic information, or any other status protected by applicable law.

In compliance with Federal and State equal employment opportunity laws, qualified applicants are considered for all positions without regard to race, color, religion, sex, national origin, age, marital status, veteran status, non‑job related disability, or any other protected group status.

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