Billing Clerk

Accounting Specialist

Purpose: To create company invoices and send them to DBE customers for payment; process adjustments or corrections as needed. Process foreman daily timesheets and other accounting related tasks as identified by the Billing Supervisor.

Essential Duties and Responsibilities:

· Assign new job numbers as needed

· Open new jobs in the company's accounting system; updating information when necessary

· Timely/ accurately prepare and send out customer invoices as required by the contract

· Investigate and resolve billing errors, inconsistencies or customer inquiries

· Assist with collection efforts for past due invoices

· Ensure proper documentation for contracts, change orders, adjustments and other pertinent billing information are maintained in A/R files

· Maintain A/R files in a neat, organized manner; updating with new documentation as received

· Prepare adjustments or credit memo when necessary; obtain proper approval

· Other necessary and required duties

Education/Experience:

· A high school diploma or GED equivalent is required

· A minimum of two years of accounts receivable experience or equivalent training is preferred

· General knowledge of the various disciplines and procedures utilized by the Construction industry is preferred

· Proficient in Microsoft Word, Excel, and knowledge of spreadsheet applications

Skills, Physical Requirements and Working Conditions:

· Attendance and punctuality are vital to success

· Strong attention to detail and accuracy

· Able to adjust priorities on short notice, manage interruptions and work well under pressure

· Ability to stay focused and work without close supervision

· Works well in a team environment as well as independently

· Ability to accurately enter data and perform mathematical calculations

· Ability to timely meet deadlines; coordinate workloads with Supervisor

· Effective communication, organizational and problem-solving skills

· Complies with and maintains company confidentiality practices and policies

· Interact professionally with all company employees and outside people, such as customers, vendors and professional service providers

· Mental alertness is necessary to ensure accurate and thorough completion of work activities.

· Ability to interpret and disseminate complex information appropriate and effectively.

· Ability to learn and become proficient with multiple billing platforms

· Ability to receive constructive criticism and conduct yourself with professionalism

· Ability to sit for prolonged periods and efficiently operate computer, calculator, copier, fax and other business office equipment.

· Comply with accounting and all other company policies, procedures, as well as all relevant federal, state and local reporting requirements.

· Working conditions consist of a temperature-controlled office; noise level in work environment is usually moderate.

Doty Bros Construction is a very competitive pay and benefits package including medical, dental, vision, and 401k.

Doty Bros Construction is an Equal Opportunity Employer.