Administrative Coordinator
Bianchi Electric, a MasTec Company
Administrative Coordinator
Saiia Construction is now hiring an Administrative Coordinator for their headquarters in Birmingham! The Administrative Coordinator is responsible for, but not limited to a wide range of human resource related functions including talent acquisition, onboarding, records management, and compliance with state, federal and local regulations. This position also involves organizing special events and initiatives to enhance the company's HR practices.
Responsibilities:
- Coordinate the pre-employment and onboarding process for craft new hires, including scheduling required screenings, assisting with new hire paperwork, and ensuring all documents are completed and uploaded to personnel files.
- Maintain tracking system for new hires, data entry or personnel information, review forms, and assist with I-9 compliance.
- Schedule any new hire training required based on jobsite requirements.
- Maintain and update the employee corrective action tracking spreadsheet.
- Gather content and develop the quarterly employee newsletter.
- Spearheads employer branding opportunities in recruiting at high school, colleges, and outreach programs.
- Partners with Talent Acquisition team and leaders to source candidates for open positions and participate in career fairs.
- Coordinate administrative activities for Saiia's internship and co-op program, including onboarding, communications, and participant support.
- Assist with departmental and company-wide special projects, focusing on continuous improvement opportunities.
Qualifications:
- Bachelor's degree in Human Resource or closely related field preferred.
- Minimum of one-year of experience in Human Resources preferred.
- Must have and maintain a valid state issued Driver's License with driving record that meets Saiia's risk management guidelines.
- Thorough knowledge of human resource principles and practices including talent acquisition, positive employee relations, onboarding, training, performance management, and employment law.
- Knowledge of skilled trades labor union contract management a plus.
- Excellent communication, interviewing, presentation and writing skills.
- Excellent organizational skills.
- Working knowledge of HRIS systems, Applicant tracking systems, electronic application, new hire paperwork and benefits enrollment.
- Superior attention to detail and the ability to multi-task are imperative.
- Must be able to function in a fast-paced environment with changing priorities.
- Strong MS software knowledge Outlook, Word, Excel and PowerPoint are required.
Working Environment:
This position involves working in an office environment. Work may require occasional travel to work site locations, weekend and/or evening work. This position may be exposed to mechanical hazards when visiting work site locations.
Physical Requirements:
- Sits: Frequently 2.5 - 5.5 hours daily
- Stands: Occasionally.25 - 2.5 hours daily
- Walks: Occasionally.25 - 2.5 hours daily
- Drive: Occasionally.25 - 2.5 hours daily
- Lift/Carry 0-10 lbs.: Occasionally.25 - 2.5 hours daily
- Lift/Carry 10-20 lbs.: Occasionally.25 - 2.5 hours daily
- Lift/Carry 20-50 lbs.: Occasionally .25 - 2.5 hours daily
- Lift/Carry 50- over 100 lbs.: Never
- Reach Above: Occasionally.25 - 2.5 hours daily
- Bend/Stoop: Occasionally.25 - 2.5 hours daily
- Use Hands for Pushing/Pulling: Occasionally.25 - 2.5 hours daily
- Use Hands for Manipulations: Occasionally.25 - 2.5 hours daily
Stress Level of Job: Moderate
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Vacancy posted 3 days ago
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